Overview
Administrative Assistant Jobs in Remote at Vibrant Women Wellness Counseling, LCSW, PLLC
Administrative Assistant – Part-Time Remote
Vibrant Women Wellness Counseling, LCSW, PLLC (Vibrant Women) is seeking a pleasant, organized, and proficient individual to serve as a part-time Administrative Assistant.
Vibrant Women is a mental health practice dedicated to empowering women to improve their emotional well-being and live fulfilling lives. We also offer optional Christian-integrated therapy for clients who desire a faith-based approach.
Position Responsibilities
The Administrative Assistant will perform the following core functions:
1. Client Intake Oversight
Oversee the client intake process to help ensure it runs smoothly and efficiently. This includes reviewing new client charts in SimplePractice, monitoring how charts are set up by the call center and billing team, and helping address administrative client questions or concerns.
2. Billing Follow-Up
Assist with follow-up regarding outstanding payments and billing matters involving Employee Assistance Programs (EAPs), including communication with the billing team and outside organizations as needed.
3. Scheduling and Communication
Assist with therapist scheduling as needed and coordinate administrative communication between clients and therapists. Communication may occur by email, phone, text, or approved company applications.
4. Client Satisfaction and Follow-Up
Assist with monitoring the client experience throughout the client’s journey, including intake, ongoing services, and completion of services. This may include automated or direct emails and text messages and occasional phone calls.
5. Monthly Administrative Reports
Submit a brief monthly report by the 5th of each month summarizing the previous month’s activities, including new client contacts, call-center concerns and resolution efforts, and other relevant administrative information regarding practice operations.
6. Staff Document Oversight
Help ensure staff administrative documents and records remain current, including licenses, limited permits, and other required documentation or applications. Maintain awareness of staff birthdays and assist with acknowledgments.
7. Network Applications
Complete and submit applications to join Employee Assistance Programs (EAPs), partner organization networks, and insurance networks, as needed.
8. Other Administrative Tasks
Participate in periodic administrative update meetings and assist with other administrative tasks or concerns as needed.
Minimum Qualifications
- At least 1 year of administrative assistant or comparable administrative experience
- At least 3 months of recent remote-work experience
- Comfortable working independently in a remote environment
- Experience with healthcare or mental health administration is a plus
Skills
- Strong written and verbal communication skills in English
- Excellent attention to detail
- Strong organizational and follow-through skills
- Professional and customer-service oriented
- Able to communicate pleasantly and professionally when handling challenging interactions with clients, insurance representatives, or other organizations
- Comfortable learning and using electronic systems and online applications
Application Requirements
A* resume and brief cover letter explaining your interest in working with Vibrant Women Wellness Counseling* are required for consideration.
Job Type: Part-time, Contract
Pay: $18.00–$20.00 per hour, based on qualifications and experience
Schedule:
- Approximately 8–10 hours per week
- Monday through Friday
- Daytime availability preferred
Work Location: Remote
Hawaii residents are not eligible for this position at this time.
This position may be particularly well suited for someone seeking flexible, limited part-time work that allows them to remain professionally engaged while balancing other personal or professional responsibilities.
Pay: From $18.00 per hour
Application Question(s):
- Have you already included your cover letter indicating which aspect(s) of the company or the Assistant position are most appealing to you and why?
- Have you completed the required assessment test for the position?
Work Location: Remote
Title: Administrative Assistant
Company: Vibrant Women Wellness Counseling, LCSW, PLLC
Location: Remote
Category:
