Overview
Administrative Assistant Jobs in Nashville, TN at Nashville Organized for Action and Hope (NOAH)
Full Job Description
About us
Nashville Organized for Action and Hope (NOAH) is a nonprofit in Nashville, TN. We are professional, agile, innovative and our goal is to build a powerful community with nonprofit, union and religious organization members to take on social justice issues.
Our work environment includes:
Modern office setting
Growth opportunities
Duties:
GENERAL ADMINISTRATIVE SUPPORT
Provide direct support to the NOAH Office, task forces, and other NOAH structures, coordinated through the Organizing Director
Purchase/Order office supplies; Prepare meeting materials, copies, etc.
Answer and direct phone calls and email communications
Prepare and distribute materials for monthly Board and Executive Committee meetings, and NOAH public meetings
Maintain hardcopy and electronic filing system
Monitor office equipment and arrange needed maintenance and repairs
Provide general support to visitors
DATABASE AND MEMBERSHIP INFORMATION
Track meeting attendance for all NOAH meetings; Maintain Every Action database, recording contact information and resolving discrepancies
Process Membership forms for NOAH Member organizations
Maintain records for NOAH board representatives from member groups
COMMUNICATIONS
Draft eblasts using Every Action system
Generate mailings using data exported from Every Action
Post messages on Facebook, Twitter, Instagram
Create flyers and graphics (Canva or other program desired)
Set up Zoom meetings, webinars, Facebook Live, and other platforms
Assist with content of NOAH website (WordPress knowledge desired)
FINANCES AND FUNDRAISING
Assist Treasurer with entering transactions in QuickBooks Online
Ensure consistency between QuickBooks data and Every Action donor transaction data
Track funding deadlines (e.g., federal and state reporting, grants) and ensure they are met
Assist staff in fundraising events and grant-writing
FLEXIBILITY
Other duties as assigned
Attend Monthly Membership Meetings as well as occasional meetings at night or on weekends.
Requirements
Proven administrative assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and oral communication skills
Strong organizational and planning skills
Proficiency in MS Office: Word, Excel, Outlook
Unconscious bias or implicit bias training required, to be completed in 6 months after hire.
Commitment to NOAH’s Mission: To build a powerful coalition of faith-based and community organizations so their constituents gain a real voice in public affairs and community issues.
Desirable Skills
Familiarity with Mac operating system and QuickBooks Online
Familiarity with Every Action database management system and Voter Activation Network
Familiarity with social media and graphics programs (preferred)
Job Type: Full-time
Pay: From $18.00 per hour
Benefits:
Flexible schedule
Health insurance
Health savings account
Paid time off
Parental leave
Professional development assistance
Schedule:
8 hour shift
Weekends as needed
People with a criminal record are encouraged to apply
Work Location: In person
Title: Administrative Assistant
Company: Nashville Organized for Action and Hope (NOAH)
Location: Nashville, TN
Category:
