Overview
Administrative Assistant Jobs in New York, United States at Vertisystem
Title: Administrative Assistant
Company: Vertisystem
Location: New York, United States
Title: Administrative Assistant
Location: Eastern Time Zone Only
Duration: 5 months Contract with Possible extension
Pay Rate: $30-$33 Per hour on W2
Preference for a candidate in Eastern Time Zone
Potential to convert to perm
Ideal candidate qualities:Supporting the C-suite, self-sufficient, able to work independently, and hit the ground running without a lot of training. Background in security, trust and safety, risk management, or similar
*** Familiarity with basic cybersecurity terminology and concepts is a plus.
Job Summary:
• We are seeking a detail-oriented and highly organized Administrative Assistant to support our Security team for a short-term contract. The ideal candidate will have strong administrative and communication skills, be proficient in Google Suite, and thrive in a fast-paced environment. This position is perfect for someone looking to gain experience in a dynamic remote work setting while providing essential support to our executives and team operations.
•Calendar management -coordinate all meetings both internal and external, being proactive about conflicts and understanding priorities.This role will involve heavy calendar management.
• Manage the daily schedule of the executives; coordinate domestic and international travel, process expense reports and assist with management of budget needs
• Field incoming requests; exercise strong judgment and discretion with highly confidential information.
• Help schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite).
• Maintain trusting relationships with customers, prospects, team and contacts
• Provide backup support for other Admins in the department
• Provide general administrative support by scheduling appointments or making dining reservations
• Maintain and organize digital files ensuring accuracy and easy retrieval of documents.
• Assist with preparing and editing documents, presentations, and reports.
• Assist in the coordination of meetings, conferences, and other events, including logistics and communications.
• Perform data entry and maintain accurate records in spreadsheets or databases.
• Support the team with basic research and other special projects as required.
• Assist with other administrative tasks as assigned by management and Executive Assistant, Security
Required Skills:
• Minimum 3+ years of professional experience; ideally supporting 4 or more executives
• Ability to interact in a professional manner with customers, prospects and internal team
• Experience with web-based scheduling and collaboration tools; G Suite, Coupa, Navan, Zoom, and Workday
• Experience with project management tools (e.g., Trello, Jira, Asana) is a plus, but not required.
• Experience with arrangement of schedules and logistics, at times, across multiple time zones
• Outstanding time management skills and attention to detail
• Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Excellent verbal and written communication skills
• Ability to remain energetic and positive in a fast-paced environment
• Excellent common sense and ability to make solid judgment calls autonomously
• Ability to be proa…
