Overview
Administrative Assistant Jobs in South Bend, IN at Bluewater Thermal Solutions
Title: Administrative Assistant
Company: Bluewater Thermal Solutions
Location: South Bend, IN
Benton Harbor, MI & South Bend, IN
Bluewater Thermal Solutions | On-site
Bluewater Thermal Solutions is looking for an organized, detail-oriented Administrative Assistant to keep our facility running smoothly. You’ll be the go-to person for office operations, supporting everything from vendor invoices and customer billing to employee records and day-to-day facility coordination. If you enjoy variety, take pride in accuracy, and like being the person people can count on, we’d love to hear from you.
What You’ll Do
- Support facility leadership with correspondence, reports, support safety and compliance recordkeeping
- Answer phones, greet and manage visitors, handle mail, and keep the office running smoothly
- Process invoices, billing, and payments; maintain accurate vendor and customer records
- Maintain organized personnel files, onboarding paperwork, and training records
- Generate reports and maintain accurate data across company systems
- Keep confidential information secure and handled with discretion
What We’re Looking For
- 1+ years of administrative support experience
- Background in HR, accounting/APAR, payroll, or office administration is a plus
- Comfortable in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams)
- Strong organizational skills and followthrough — you keep track of details without being asked twice
- A professional, friendly presence with employees, customers, and vendors alike
- Manufacturing or multisite company experience is a plus, but not required
Good to Know
- Primarily an office role, with occasional time on the production floor (PPE provided/required in those areas)
- Standard office equipment and computer work; occasional lifting up to 25 lbs.
- Able to travel between company of Benton Harbor, MI and South Bend, IN
Ready to join our team? Apply today — we’d love to meet you.
