Overview
Administrative Assistant Jobs in United States at IT Resources
Title: Administrative Assistant
Company: IT Resources
Location: United States
Administrative Assistant (Remote – EST/CST Preferred)
Location: Remote (Candidates must reside outside of California and Hawaii)
Employment Type: Contract-to-Hire
Pay Rate: Up to $28.75/hour
We are seeking an experienced Administrative Assistant to provide critical support to Executive Assistants and senior leadership teams within a dynamic, fast-paced organization. This role requires a highly organized professional who can effectively manage multiple priorities, handle confidential information with discretion, and contribute to the smooth execution of executive and departmental operations.
Key Responsibilities
- Support Executive Assistants with calendar management, scheduling, travel coordination, and expense reporting.
- Coordinate complex travel arrangements and assist with Travel & Expense (T&E) submissions.
- Prepare presentations, spreadsheets, reports, and other business documents using Microsoft Office applications.
- Assist with planning and coordinating department meetings, including agenda preparation, compiling materials, documenting meeting minutes, and managing logistics.
- Coordinate internal and external meetings, vendor visits, and site visits.
- Support onboarding activities for new and remote employees, including equipment coordination, access setup, and office supply requests.
- Handle confidential and time-sensitive information with professionalism and sound judgment.
- Assist with special projects and provide additional administrative support as needed.
Qualifications
- Minimum of 5 years of administrative support experience.
- Proven experience managing extensive travel arrangements and processing expense reports.
- Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication abilities.
- Ability to work independently while supporting multiple stakeholders in a remote environment.
- High level of professionalism, attention to detail, and discretion.
Preferred Qualifications
- Experience supporting Executive Assistants or senior leadership teams.
- Ability to adapt quickly to changing priorities and business needs.
- Experience working in a fast-paced corporate environment.
