Overview
Administrative Assistant Jobs in Miami, FL at UES
Title: Administrative Assistant
Company: UES
Location: Miami, FL
Overview:UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.
Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships.
As UES continues to grow, it’s critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence.
SummaryThe Administrative Assistant is a key role responsible for assisting the department with a variety of administrative tasks to meet the needs of clients, colleagues, and managers. The ideal candidate is a reliable, trustworthy individual who thrives in a fast-paced environment where collaboration and autonomy are valued.
QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment:
Work is normally performed in a typical interior/office work environment
Lifting and/or occasionally moving up to thirty-five pounds can be expected
Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing
Essential Duties and Responsibilities:
Correctly documents correspondence, reports, results, and invoices for the department. All work must be assembled and distributed following project deadlines
Organizes and maintain data related to billing and invoicing
Scheduling of building inspectors
Assist with processing of permits
Creates correspondence, letter reports, and other documents when necessary
Takes calls from clients, municipalities, building inspectors, and other intraoffice personnel
Speaks eloquently and politely on the phone to clients and colleagues
Proficiently operates a personal computer, with the capability of typing at least 50 words per minute (wpm)
Ability to function in a high-stress environment, be a strong multi-tasker, and be a team player
Answers client questions and assists them promptly.
At project completion, scans the complete file into the document storage system
Knowledge and usage of proper format, gram…
