Overview
Administrative Assistant Jobs in Winter Garden, FL at The West Orange Chamber of Commerce
Title: Administrative Assistant
Company: The West Orange Chamber of Commerce
Location: Winter Garden, FL
Administrative Assistant
Description
The West Orange Chamber of Commerce is seeking a full-time (hourly-pay) Administrative Assistant. This position will provide administrative and clerical support by handling tasks such as data entry, organization of files, greeting visitors, and event support.
Primary Responsibilities and Duties
· Greet walk-in guests and notify appropriate staff members
· Opening mail, and logging of checks
· Scanning Documents as requested
· Send weekly email communications to members via MailChimp
· Calendar Management, i.e. Conference room scheduling, Office maintenance scheduling, etc.
· Maintaining inventory of, and ordering, office supplies and equipment
· Perform general office duties, clerical assignments and other duties as assigned
· Assist Membership Department with:
Monthly mailing of invoices
Weekly/Monthly printing and mailing of membership letters
Entering New Member applications into database
Engage with prospective members from website inquiries
A/R Phone call, and follow-up on payments
· Assist Event & Sponsorship Department with:
Requests for proposals
Promotion of sponsorship opportunities
Update/Maintain event information on website calendar
Communicating with vendors
Set-up and breakdown at Chamber events
Preferred Qualifications and Requirements
· High School diploma or equivalent is required
· Experience with a membership organization a plus, but not required
· Experience in administrative or office support role
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
· Experience with MailChimp or Constant Contact a plus but not required
· Strong organizational skills and attention to detail
· Excellent written and verbal communication skills
· Ability to lift and carry event materials (up to 25 lbs.) and assist with event setup and breakdown
· Flexible schedule with early morning, and evening events monthly
· Team-oriented, positive attitude, and willingness to take initiative
· Requires ability to travel locally
Please submit resume with pay expectations for this position.
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
