Overview
Administrative Assistant – Design & Construction Jobs in Albany, NY at Jacobs
Title: Administrative Assistant – Design & Construction
Company: Jacobs
Location: Albany, NY
At Jacobs, we’re challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
Your impact
Under the direction of the Master Specification Manager in the Division of Design and Construction at the NYS Office of General Services, the Master Specification Assistant Coordinator will
Review requests entered in the MasterSpec system, route to appropriate parties, and/or schedule meetings to gather additional information
Move approved MasterSpec updates to the master document, archive old versions, and publish to necessary systems and OGS Public Website
Edit and format draft office MasterSpec documents for review by stakeholders and MasterSpec Manager
Process requests from the Electronic Contractor Payment System to allow timely payment to contractors utilizing the Master Specifications
Compile MasterSpec questions and requests from Division Directors, Cost Control, Construction, Contract Administration, and Design for review by the Master Specification Manager
Monitor and identify changes, on a quarterly basis, to Specifications published by the American Institute of Architects, document those changes, and provide for review to the appropriate stakeholders
Perform related work as required
We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
Here’s what you’ll need
High School Diploma or GED equivalent
Proficiency in Microsoft products including, but not limited to Word, Excel, Outlook, SharePoint, and PowerPoint
Strong communication skills
Ability to manage multiple priorities
Strong administrative skills
Ideally, you’ll have
1+ years working in the design and/or construction space (e.g. Design Engineer, Construction Contract Administration, General Contracting, Engineer in Charge, Landscape Architect, etc.), with exposure to the use of Master Specifications
Previous experience working on Master Specification updates
Sponsorship is not available for this position.
#EastPMCM #NorthPMCM
Posted Salary Range Minimum
48,880.00
Posted Salary Range Upper
53,040.00
Jacobs’ health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, one floating holiday, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.
The base salary range for this position is $48,880.00 to $53,040.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
