Overview
Administrative Assistant – Entry Level Jobs in Seattle, WA at Capital Industries, Inc
POSITION SUMMARY: This position is responsible for supporting our sales and manufacturing support team. This includes the entry and updating of all sales orders into the accounting program, printing and organizing work order packets, assisting the sales team with their needs on a day-to-day basis and assisting the shipping department with administrative duties as needed.
RESPONSIBILITIES:
Entering and updating sales orders manually into accounting system and other programs.
Updating work order tracking reports.
Assisting with creation of work order packets for shop, including printing and filing as needed.
Updating of customer-vendor open order tracking reports.
Availability to be a backup contact for customers.
Clerical duties including scanning files, filing sales and work order documents into job folders and more.
Primary person to cover front desk including phone and in-person reception duties.
Communicating with sales team and others.
Covering for sales or production control persons when needed.
Other office related duties as assigned by Supervisor.
QUALIFICATIONS:
High school diploma or equivalent.
A team-oriented mindset, a positive attitude and a willingness to constantly learn.
Minimum of 1 year of customer service experience preferred.
Proficiency with Microsoft Office (Outlook, Word, Excel).
Basic math skills that include unit of measure conversions.
High level of computer efficiency and ability to learn new computer programs.
Strong organizational and time management skills.
Strong attention to detail.
Basic data entry knowledge and abilities in a fast paced environment.
Ability to communicate effectively with management, co-workers, shop floor and customers.
Job Type: Full-time
Pay: $21.00 – $22.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Work Location: In person
Title: Administrative Assistant – Entry Level
Company: Capital Industries, Inc
Location: Seattle, WA
Category:
