Overview
Administrative Assistant (Estate Planning) Jobs in Greater Boston at Long Hagan Huff-Harris
Title: Administrative Assistant (Estate Planning)
Company: Long Hagan Huff-Harris
Location: Greater Boston
Job Type: Full-Time
Pay Frequency: Bi-Weekly
Location: Roslindale, MA and Duxbury, MA
Salary: $24 to $26 per hour
Benefits:
- Competitive Pay
- 401K Company Matching (Up to 4%)
- 50% Employer Paid Health Insurance
- Dental Insurance
- Vision Insurance
- FSA & Dependent Care Savings Accounts
- Life Insurance
- Continuous Professional Development
- Notary Oath and Renewal Fees Reimbursement
- 27 Days PTO; Vacation (10), Personal (4), and Paid Holidays Off (13)
- 5 Days Sick PTO, Annually
The Administrative Assistant is a vital support position within the Estate Planning department at Long Hagan Huff-Harris. This role works closely with the Estate Planning Paralegal to assist with estate plan signings, post-signing binder processing, document management, and client communications.
The ideal candidate is highly detail-oriented, organized, and comfortable managing both physical and electronic documents in a fast-paced legal environment. Strong communication skills, the ability to work independently, adaptability, and the ability to identify and correct errors are essential to success in this position.
Responsibilities:
- Witness estate plan signings.
- Process signed estate planning documents and binders.
- Double-check all required client, witness, and notary signatures are complete and accurate.
- Apply notary stamps and seals to finalized documents.
- Make post-signing edits and revisions in Microsoft Word.
- Print, remove, scan, upload, save, and reassemble estate planning binders.
- Upload and organize documents within Google Drive, Clio, and client portals.
- Prepare finalized binders for client pickup or mailing.
- Prepare outgoing mail using Stamps.com.
- Draft client correspondence to obtain information, provide updates, or notify clients regarding completed documents.
- File property-related documents with Registries of Deeds and other state registries.
- Manage and organize both physical and electronic client documents.
- Compose, edit, and send correspondence, including letters and emails, to clients, Registries of Deeds, and outside parties.
- Communicate professionally with clients, Of Counsel attorneys, financial advisors, insurance agents, court systems, and outside professionals via phone and email.
- Identify discrepancies or mistakes in documents and communicate issues promptly.
- Travel between office locations and to the post office, as needed.
- Assist with additional administrative tasks as assigned.
Requirements:
- Superior Attention to Detail – Accuracy is critical in estate planning documentation and binder processing. The ideal candidate must be able to identify missing signatures, inconsistencies, and document errors before finalization.
- Strong Organizational Skills – Ability to manage multiple files, projects, and workflows simultaneously while maintaining organization of both physical and digital records.
- Strong Computer and Technology Skills – Comfortable using Microsoft Word, Adobe Acrobat, Google Drive, client portals, and legal case management systems such as Clio.
- Strong Written and Verbal Communication Skills – Professional communication with clients, attorneys, and outside parties is essential.
- Ability to Follow Processes and Procedures – Estate planning workflows require consistency, precision, and attention to deadlines.
- Adaptability and Time Management – Ability to shift priorities and complete tasks efficiently in a fast-paced environment.
- Reliable Transportation – Ability to travel between office locations and complete occasional post office or registry runs.
This Job is Ideal for Someone Who is:
- Dependable – more reliable than spontaneous.
- Meticulous – enjoys detail-oriented work and catching mistakes.
- Organized – thrives in structured systems and workflows.
- Adaptable – comfortable handling shifting priorities and multiple projects.
About Us:
Long Hagan Huff-Harris is a respected, award-winning boutique law firm serving clients across Greater Boston and the South Shore, with offices in Roslindale, Duxbury, and Martha’s Vineyard. Our practice focuses on Family Law, Trusts & Estates, and Business Law. We pride ourselves on transparent service, community connection, and a people-first culture, both for our clients and our team.
Additionally, we are an Equal Opportunity Employer that values the strength diversity brings to the workplace.
For any further inquiries or if you would like to follow up on your application, please email Kayanna Black ([email protected]).
