Overview
Administrative Assistant for Accounting and Facilities Jobs in Texas at Archdiocese Of Galveston Houston
St. Cecilia Catholic Church
JOB SUMMARY:
We are seeking a reliable and highly organized full-time Administrative Assistant to provide support to
both our Accounting and Facilities departments. This hybrid role involves handling administrative and
clerical tasks such as managing invoices, assisting with account reconciliations, maintaining financial
records, coordinating vendor communications, scheduling facility maintenance, and ensuring office
operations run smoothly. The ideal candidate is detail-oriented, proactive, and able to manage multiple
priorities in a fast-paced environment. Proficiency in office software, basic accounting knowledge, and
strong communication skills are essential for success in this role.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Primary duties to include, but are not limited to:
Assist with data entry and maintenance of financial records. Reconcile bank statements and general
ledger accounts. Support month-end and year-end closing procedures. Assist with payroll processing
and related documentation. Prepare financial reports and summaries as needed. Track and manage
facility-related expenses and service contracts. Schedule and oversee routine building services (e.g.,
cleaning, HVAC, pest control). Communicate with building management staff on shared services or
issues. Maintain organized records of service requests and work orders. Manage building access,
security badges, and visitor protocols. Monitor and maintain inventory of office and facility supplies.
QUALIFICATIONS
High School Degree required, college education in Business Management and/or Computer strongly
desired
Proficiency in Microsoft Office and Outlook required
Minimum of two years’ experience in the field of clerical/record keeping, word processing and/or
administration
Obtain clearance for employment based on Archdiocesan background check
Experience working within the Catholic community preferable
SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
• Requires the ability to maintain confidential information with the highest degree of discretion at all
times
Follows Archdiocesan Ethical and Personal Conduct
Clear and comprehensible oral and written communication
Able to gather reliable and pertinent information essential for the pastor to make informed decisions
Task-oriented with an excellent sense of priority, logic and objectivity
Highly organized and capable of handling a number of sensitive and important issues simultaneously
Redirect inquiries to appropriate staff and resources
PHYSICAL DEMANDS/WORK ENVIRONMENT
General office environment; weekend and evening work may be required. The physical demands are
representative of those that must be met by an employee to perform the essential functions of the job.
Reasonable accommodation may be made. Frequently required to sit, stand, talk, hear, walk, use hand to
finger and reach with hand and arms. The employee must occasionally lift and/or move up to 20 pounds.
EOE. M/F/Disability/Veteran
Please email your resumes to: [email protected].
Title: Administrative Assistant for Accounting and Facilities
Company: Archdiocese Of Galveston Houston
Location: Texas
Category:
