Overview
Administrative Assistant for Parks Department Jobs in Horn Lake, MS at City of Horn Lake
Location: Latimer Lakes Park Office
Department: Administration
Hours: Full Time
Job Description:
Purpose of the Position
To assist the Parks Director and Parks staff with clerical and administrative support by performing the following duties and any other clerk duties as assigned.
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class.
Major Duties and Responsibilities
Answers and directs calls for department, including but not limited to requests for various sports programs, etc.
Preparation and distribution of documents, including letters, reports, legal notices and memorandums
Assist the public by telephone and at the counter with requests of information
Accept, process, and manage all sports applications
Submit advertisements for publication
May assist with preparing schedules
May assist with calling coaches
Handle umpire and coaches certifications
Responsible for copying, filing and general clerical tasks
Handle all purchasing correspondence for department
Maintain receipt books and ledgers
Prepare monthly and annual department activity reports
Work collaboratively with all departments to enhance customer service
Data Entry for Tournaments
Invoice & All Payroll for Parks
Perform other duties as directed
Job Context
The Administrative Assistant position for Parks is a full time, permanent position in the Parks Department. The immediate supervisor for this position is the Parks Director. The person in this position has no supervisory authority. The position works regular hours year round, although at times it may require more than the scheduled hours. The person in this position is never required to perform shift work and is never on call. This position is 90% indoor, and 10% outdoors on community projects/sports programs at times. The position has accountability for monetary and fiscal issues related to the work for which the position is responsible. Must be available to assist during July 4th and Christmas Parade as needed.
There is never exposure to chemicals and/or hazardous materials. The Administrative Assistant position must attend relevant training to enhance skills with good math skills essential to the success of this position in order to calculate sports fees. This position requires a high school diploma or GED. A minimum of two (2) years clerical experience is preferred. The stress level associated with this position varies with activities. Physical work involved with this position includes, but is not limited to, lifting file boxes, climbing stairs, and sitting for long periods, as well as, participating in special projects.
Knowledge, Skills and Abilities
Knowledge
Basic book keeping, accounting, and budgeting principles
State and municipal purchasing procedures
Proper grammar and use of English in speaking and writing
Federal and state statutes concerning the work of the department
Mathematical skills, including addition, subtraction, division and multiplication
General functions and operations of municipal government
Balancing of cash, receipts and ledgers
Basic budgeting knowledge
Skills and Abilities
Use a variety of standard office equipment
Use of basic computer skills
Prioritize daily workflow
Meet specified or required deadlines
Make decisions within specified time restraints
Communicate effectively with residents, elected officials, other employees, etc., both written and oral
Maintain confidentiality
Work autonomously as needed
Handle multiple tasks simultaneously with frequent interruptions
Maintain professional composure in difficult or stressful situations
Maintain clean office building
Maintain training records on all employees
Newsletter to schools
Develop, implement and follow departmental and city policies and procedures
FLSA: Non – Exempt
REPORTS TO: Parks Director
SUPERVISES: N/A
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Characteristics described in this job description are representative of those an employee encounters while performing this job. Reasonable accommodations may be made to enable individuals with disabilities to perform them.
New Employment Writable Application.pdf
Title: Administrative Assistant for Parks Department
Company: City of Horn Lake
Location: Horn Lake, MS
Category:
