Overview
Administrative Assistant – GBM Public Jobs in Dallas, TX at Career Group
Title: Administrative Assistant – GBM Public
Company: Career Group
Location: Dallas, TX
A well-known financial services firm is seeking an Administrative Assistant to support its Global Banking & Markets team on a 6-month+ contract. This is a fully on-site role, 5 days per week, at their downtown Dallas office. The ideal candidate is a polished, proactive administrative professional who is comfortable supporting senior leaders in a fast-paced, high-pressure environment.
Downtown Dallas, TX (On-site) | Contract | $32/hour | 6 Months+
Key Responsibilities:
- Provide administrative support in a complex team environment to a senior group or executive
- Coordinate complex, senior-level internal and external meetings and conference calls
- Handle a high volume of phone calls and interact with high-level business leaders in a professional and effective manner
- Maintain complex, highly detailed calendars and prioritize meeting requests and related logistics
- Coordinate a high volume of domestic and international travel arrangements and process expense reports
- Respond to and follow up on client requests and support internal and external managers and clients
- Organize and ship literature and materials to clients as needed
- Prepare and distribute divisional correspondence, memos, letters, reports, and other documents as requested
- Manage monthly invoices and arrange for payment
- On-board new hires and process employee transfers and terminations
- Maintain understanding of firm policies and handle certain issues independently
- Participate in general administrative duties including copying, filing, faxing, and archiving
- Manage supply orders and keep inventory well-stocked
- Assist with ad hoc projects, committees, and group events as needed
Requirements:
- 3+ years of administrative support experience, preferably supporting senior-level executives in a corporate, financial services, or government environment
- Excellent interpersonal and communication skills with the ability to interact professionally at all organizational levels
- Exceptional attention to detail and strong organizational skills
- Ability to handle highly sensitive, confidential, and non-routine information with the utmost discretion and integrity
- Strong problem-solving skills with the ability to work quickly and efficiently under pressing deadlines
- Self-starter with excellent anticipation, follow-up, and independent thinking skills
- Demonstrated dependability and a strong sense of urgency around delivering results
- Comfortable working in a fast-paced, high-pressure environment and adapting to unexpected events
- Ability to prioritize multiple time-sensitive tasks simultaneously
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Team player with a positive attitude and the highest degree of professionalism and diplomacy
Please submit your resume in Word format for immediate consideration!
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