Overview
Administrative Assistant (Healthcare) Jobs in Colombia at Outsourced
Title: Administrative Assistant (Healthcare)
Company: Outsourced
Location: Colombia
About Us
Outsourced is a leading ISO-certified offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
Position Summary
We are seeking a highly organized and dependable Back-End Administrative Assistant to provide executive-level administrative and operational support within our healthcare clinics and assisted living facilities. This role is primarily internal and non-client-facing, focusing on coordination, documentation, reporting, and administrative support to leadership and operational teams. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities in a confidential healthcare environment.
Key Responsibilities
- Provide high-level administrative support to executives, managers, and operational leaders
- Manage calendars, internal schedules, meetings, and coordination across departments
- Prepare, review, and organize internal documents, reports, and correspondence
- Maintain accurate records, databases, and confidential files in compliance with healthcare standards
- Support internal workflows, task tracking, and follow-ups to ensure deadlines are met
- Assist with data entry, reporting, and administrative components of billing, staffing, or compliance processes
- Coordinate internal communications between clinics, assisted living facilities, and corporate teams
- Track action items, operational requests, and administrative priorities
- Assist with procurement documentation, vendor coordination, and internal approvals
- Perform general office and administrative duties as needed to support operations
Qualifications
- Proven experience in administrative/office support or similar support role
- Healthcare, clinic, or assisted living experience strongly preferred
- Exceptional organizational and time-management skills
- Strong attention to detail and ability to handle sensitive information confidentially
- Proficiency in Microsoft Office or Google Workspace (Word, Excel, Outlook, etc.)
- Strong written and verbal communication skills
- Ability to work independently, prioritize tasks, and adapt in a fast-paced environment
Preferred Skills
- Familiarity with healthcare documentation, compliance, or operational processes
- Strong problem-solving and coordination skills
- Basic knowledge of scheduling, billing support, or internal operations
- Ability to anticipate needs and take initiative
Work Environment
- Primarily back-end, non-client-facing role
- Office-based or administrative support setting
- Collaborative environment supporting healthcare operations and leadership
Work Conditions
- Location: Colombia
- Job Type: Remote
- Work Schedule: Monday – Friday, 9am – 6pm PST | 11am – 8pm COT
- Employment Type: Full-time (40 hours per week)
