Administrative Assistant II – Office, Front Desk; Bilingual

Overview

Administrative Assistant II – Office, Front Desk; Bilingual Jobs in Vancouver, Canada at North Clackamas Schools

Position: Administrative Assistant II – Central Office, Front Desk (Bilingual Preferred), 8.0 hrs/day (1.[…]

JOB SUMMARY

Administrative Assistant II – Central Office, Front Desk (Bilingual Preferred). Full‑time temporary position (8 hrs/day, 1.0 FTE). Position ends 12/18/2026.

LOCATION & SCHEDULE

Human Resources, Central Office.
Schedule: 8:30 AM – 5:00 PM.
Work Calendar: 260 days. Expected hours 8.0 hrs/day.

COMPENSATION

Initial wage placement according to the NCSD/OSEA Collective Bargaining Agreement. Language testing is required for bilingual applicants and they will be placed at Step F upon passing.

QUALIFICATIONS

• Two years of post‑high‑school education preferably leading to an associate degree, or equivalent experience.
• Three (3) years of progressively responsible office experience involving independence of action and decision‑making responsibilities. Experience with fiscal and/or bookkeeping responsibilities must include accounting and bookkeeping procedures.
• Advanced secretarial, administrative, and clerical skills including typing (≥40 wpm), filing, and proficiency with office software (documents, spreadsheets, presentations, and databases).
• Excellent grammar, proof‑reading skills, and the ability to maintain accurate and reliable records.
• Ability to work effectively in an environment with frequent interruptions, maintaining concentration and accurate work while responding to changing priorities.
• Strong interpersonal skills to interact with students, parents, staff, and community members personally, telephonically, and electronically in a warm and confident manner.
• Initiative and the ability to work with minimal direction; sound judgment and decision‑making capabilities are essential.
• Ability to maintain confidentiality in all matters.
• Demonstrated sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.

DESIRED QUALIFICATIONS

• Bilingual and bicultural skills.

RESPONSIBILITIES

• Provide secretarial support to the office administrator and other staff, manage appointment calendars, schedule meetings, and prepare and distribute correspondence, reports, and memoranda.
• Assist with travel arrangements, document preparation, and maintain confidential records, including personnel documents, evaluations, and emergency procedures.
• Greet and direct office visitors, answer and screen telephone calls, and manage mail distribution.
• Manage office budget, supplies, and equipment; oversee repair and maintenance requests and track expenditures.
• Maintain staff time and attendance records, prepare payroll forms, and arrange for substitutes as needed.
• Develop and maintain office procedures, file systems, and data records in compliance with state and district policies.
• Support office productivity by preparing, developing, and maintaining documents and data for office functions.
• Coordinate special projects, including tracking initiatives, gathering data, preparing schedules, and communicating with external parties.
• Conduct research and compile reports as requested by the office administrator.
• Perform other duties as assigned.

ADDITIONAL REQUIREMENTS

Applicant agrees to assume the cost and arrange for a fingerprint‑based criminal records check upon offer of employment.

EEO STATEMENTS

North Clackamas School District is an Equal Opportunity Employer and operates a drug‑free workplace. The district provides veterans and disabled veterans with preferences as required by law. The district does not discriminate on any basis protected by law, including but not limited to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status.

For inquiries regarding discrimination, please contact Michelle Riddell, Title IX Coordinator, 12400 SE Freeman Way, Milwaukie, OR 97222, .

CONTACT

For employment‑related information, visit our Human Resources employment page at https://(Use the “Apply for this Job” box below)..

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Title: Administrative Assistant II – Office, Front Desk; Bilingual

Company: North Clackamas Schools

Location: Vancouver, Canada

Category: