Overview
Administrative Assistant (Innovation Lab) Jobs in Toronto, Ontario, Canada at PIXOMONDO
Title: Administrative Assistant (Innovation Lab)
Company: PIXOMONDO
Location: Toronto, Ontario, Canada
PXO Innovation Lab is seeking an organized, proactive, and detail-orientedAdministrative Assistantto provide comprehensive support across various teams and departments. This individual will be responsible for assisting in project coordination, vendor management, procurement, team coordination, scheduling meetings, and other administrative tasks. The ideal candidate will be a multitasker with strong communication and demonstrate autonomy by managing key aspects independently, while aligning with overall team objectives.
Responsibilities:
Assist with onboarding new team members and ensuring smooth integration into the company culture
Organize team-building events and social outings, handling all logistics and invitations.
Coordinate travel arrangements, including booking flights, hotels, and sharing relevant travel details with travelers
Maintain software licenses, credentials, and purchases
Assist with obtaining vendor quotes based on BOM and tracking procurement processes, ensuring purchase orders and invoices are processed correctly
Maintain inventory records, labeling equipment, and updating tracking systems as necessary
Pack all relevant equipment on skids to the designated destination understanding the logistic requirements for loading and offloading equipment
Create commercial invoices and coordinate with broker, and receiver about shipments
Support with the procurement of consumables and assist with managing credit card purchases
Assist projects, when necessary, in taking detailed notes and attend meetings
Requirements
High energy and a genuine enthusiasm for motivating others, with the ability to energize teams and drive a positive work culture
Excellent interpersonal skills and the ability to build strong relationships across teams
Proven experience in an administrative role or similar position
Excellent organizational and time-management skills with strong communication, both written and verbal
Autonomous work style with the ability to work independently and take ownership of tasks
Strong initiative to anticipate needs, solve problems proactively, and drive solutions that improve team operations
Proficient in Microsoft Office Suite (Excel, Word)
Detail-oriented with a focus on accuracy and maintaining consistent records
Flexible and adaptable, with a strong willingness to learn and take on new responsibilities
Access to a vehicle and lift to 50 lbs and assist with physical tasks
Bonus Skills:
Experience working on set
Background in creative fields (animation, graphic design, film, or media)
Interest in emerging technologies (AR, VR, AI, etc.)
Experience with event coordination for creative/tech-related events
Benefits
Individual salaries within this range will be dependent upon skills, experience, and qualifications. Benefits may vary by location due to regional regulations and company policies.
Pixomondo is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
PXO does not accept resumes from recruiters. Unsolicited resumes are accepted directly from candidates only. PXO will not pay any fees associated with unsolicited resumes.
