Overview
Administrative Assistant – Laurel Hall Jobs in New York, NY at Lantern Community Services
Title: Administrative Assistant – Laurel Hall
Company: Lantern Community Services
Location: New York, NY
Job DescriptionReports to:Shelter Director and Director of Program Operations
Status:Full-time
FLSA Classification:Non-Exempt
Job Location: Ozone Park, Queens
Hourly Range:$24.72 – $30.21
SummaryWe are seeking a professional, discreet, motivated, and organized Administrative Assistant to facilitate the efficient operation of our Men’s shelter. This position will be responsible for performing a variety of clerical and administrative tasks to optimize the operations’ staff capacity to manage the shelter and provide program and staff support. The incumbent will have exceptional organizational and communication skills, adept at general office tasks, and have the ability to follow established administrative procedures and policies.
ESSENTIAL FUNCTION:
Perform general administrative tasks
Assists with maintaining office workflow by following established administrative procedures and policies that maximize the efficiency of shelter service
Supports the proper organization and filing of all client and staff documentation to ensure compliance with contract and state and local regulations
Assists with the distribution and posting of all required shelter information to ensure residents are well informed
Assist in the scheduling of team meetings including Staff, Clinical, Housing, and Incident Review meetings; Assist with recording and distribution of meeting minutes.
Assist in the scheduling and tracking of staff compliance with required training and certifications
Assist in tracking shelter compliance with required documentation and reports
Assist in the preparation of reports, documents, policies, procedures, inter-office communications, and letters as needed
Attend and document meeting minutes and summaries, as assigned
Oversee maintenance of shelter bulletin boards, posted materials, and required postings
Assist in the inventory and ordering of office and program supplies.
Assist with the processing and recording of check requests, petty cash, and Metro cards
Assist with the upkeep of office equipment and management of contracts with equipment vendors
Performs other duties as assigned
Required Qualifications
High school and/or GED Diploma
Minimum of one year of experience working in an administrative capacity
Excellent computer skills and competence in Microsoft Office Programs (Word, Excel, PowerPoint)
Strong writing, communication, and organizational skills
Ability to work well under pressure and work a flexible schedule when necessary
Preferred Qualifications
Associate’s Degree
Bachelor’s Degree
Bilingual (English/Spanish)
Experience with electronic case management systems
Knowledge of HIV/AIDS, mental health, substance abuse, and chronic homelessness
Work Environment:
This job operates in a homeless shelter and works with a population who may experience mental illness, substance use, disability, HIV/AIDS, and other chronic illnesses.
Physical Demands:
While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, climb stairs, and/ or kneel. Occasionally the employee will have to lift and/or move up to 10 pounds.
Note:
Lantern Community Services provides equal employment opportunities to all employees and applicants for employment. Lantern Community Services (Lantern) values the diversity of all our clients, staff, Board of Directors, and partners. By bringing diverse individuals and viewpoints together, we creat…
