Overview

Administrative Assistant – Mid-Level Jobs in New York, NY at ASK Consulting

Title: Administrative Assistant – Mid-Level

Company: ASK Consulting

Location: New York, NY

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Title: Administrative Assistant – Mid-Level

Location: New York, NY (10018)

Duration: 6 months

Pay rate: $28.60/ hr. on W2

Note: This is an onsite in New York, NY (10018), 2 days onsite and potentially more when needed. Typically, Tuesdays and Wednesdays

Job Description:

  • The Administrative Assistant provides high-level, proactive administrative and operational support to 2–3 Market Managers within the NY Buying Office.
  • This role manages complex calendars, coordinates meetings, travel, and visitor experiences, and handles expenses and preparation of business materials.
  • Serving as a key partner across leaders, teams, and external stakeholders, the Administrative Assistant ensures smooth day-to-day operations through strong organization, attention to detail, and a customer-service mindset in a fast-paced environment.

Key Responsibilities:

  • 40% | Calendar Management, Scheduling & Communication
  • Manage day-to-day calendars for Market Managers, including meetings, travel, visitor schedules, and team touchpoints
  • Proactively review schedules in advance to anticipate needs, identify conflicts, and prepare leaders effectively
  • Prioritize scheduling based on business needs, leader preferences, and stakeholder availability
  • Partner with leaders to align on priorities, clarify meeting requirements, and adjust schedules as needed
  • Coordinate across stakeholders to resolve conflicts and communicate updates clearly and timely
  • Serve as a key point of contact, handling requests with professionalism and discretion

30% | Travel & Expense Management:

  • Coordinate end-to-end travel, including itineraries, agendas, transportation, and lodging
  • Partner with Atlas travel team and internal stakeholders to confirm and manage bookings
  • Ensure travel plans are accurate, well-communicated, and aligned with leader preferences
  • Track, organize, and submit expenses accurately and on time
  • Maintain receipts, documentation, and organized records in compliance with company policies

15% | Meeting Coordination and Preparation:

  • Plan and support meetings, visitor schedules, and team events from preparation through execution
  • Confirm attendance, objectives, materials, and logistics (room setup, technology, catering, reporting)
  • Prepare materials and meeting spaces to ensure smooth execution
  • Provide on-site support, troubleshooting logistics and coordinating with Operations, IT, and other teams
  • Deliver a high-touch experience for visitors by anticipating needs and resolving issues quickly

10% | Administrative Operations and Office Support:

  • Prepare, proofread, and distribute reports, presentations, itineraries, and correspondence
  • Maintain organized systems, files, calendars, trackers, and administrative resources
  • Support development and execution of administrative processes and team procedures
  • Assist with printing, materials prep, and general office coordination
  • Identify opportunities to improve organization, efficiency, and consistency

5% | Communication, Projects and Ad Hoc Support:

  • Respond to internal and external requests with urgency, professionalism, and strong customer service
  • Partner across teams to resolve issues and ensure business needs are met
  • Handle sensitive or time-sensitive requests with discretion
  • Support special projects, team initiatives, and process improvements
  • Provide flexible support for evolving business and operational needs

Core Competencies:

  • Proactive ownership with strong organization and follow-through
  • Calendar and schedule management with attention to detail
  • Clear communication and professionalism
  • Customer service mindset with cross-functional partnership
  • Adaptability, problem-solving, and discretion

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.

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