Overview
Administrative Assistant – Montréal Jobs in Montréal, Occitanie, France at PAA Advisory | Conseils
Title: Administrative Assistant – Montréal
Company: PAA Advisory | Conseils
Location: Montréal, Occitanie, France
Join our dynamic team at PAA Advisory | Conseils as an Administrative Assistant. Based in our downtown Montreal office, this role is essential to the smooth operation of the team and will provide you with valuable experience in a fast-paced environment. Regular in-office presence is essential to success in this role. This position is a one-year contract.
Key Responsibilities
- Maintain accurate financial records related to office expenses and costs and provide support to the billing team;
- Assist with organizing meetings, corporate or client events, conference room bookings, and office space coordination;
- Provide support to the leadership team, particularly with staff management and the recruitment process;
- Serve as a resource for administrative questions, leave, payroll, and benefits;
- Manage relationships with service providers and building management;
- Act as the first point of contact for visitors and deliveries;
- Manage and distribute incoming mail and deliveries;
- Contribute to managing office supplies, equipment, and furniture, ensuring stock levels remain adequate;
- Update and manage data in Excel and other administrative software;
- Participate in and prepare for bi-monthly administration and management meetings, and summarize meeting notes for managers;
- Assist with planning and managing the Managing Partner’s schedule;
- Collaborate with external partners and vendors to resolve technical issues when needed;
- Ensure that offices, including common areas and meeting rooms, are clean, tidy, and well stocked;
- Continuously assess existing administrative processes and recommend improvements to enhance efficiency.
Requirements And Skills
- Bachelor’s degree or professional training in office administration, business management, or a related field;
- At least 2 years of experience in an administrative role (e.g., office assistant, receptionist, secretary);
- Excellent communication and interpersonal skills;
- Strong attention to detail and accuracy;
- High level of reliability and punctuality;
- Excellent organizational skills and the ability to solve problems independently;
- Initiative and the ability to work proactively;
- Proficiency in both French and English, written and spoken;
- Ability to anticipate and respond to the needs of clients and colleagues;
- Proficiency with Microsoft Office 365, Windows, and other common software;
- Knowledge of office management procedures and basic administrative principles;
- Graphic design experience with Canva is an asset.
An Employer of Choice
PAA Advisory offers its employees competitive total compensation and a wide range of benefits, including:
- A competitive group insurance plan;
- An employee assistance program;
- Work-life balance measures;
- Training and professional development opportunities.
This is a full-time position based in Montreal. The salary range for this role varies depending on experience.
Our Commitment to Equity, Diversity, and Inclusion
At PAA Advisory, we value and seek to harness what makes each person unique in order to build a strong, innovative organization guided by the values of integrity, hard work, empathy, humility, and initiative.
We strongly encourage applications from Indigenous Peoples, individuals from diverse cultural backgrounds, persons with disabilities, people of all gender identities and sexual orientations, as well as those with intersectional identities.
Thank you for your interest in PAA Advisory | Conseils. Only candidates selected for an interview will be contacted.
Click here to apply today!
Thank you for your interest in PAA Advisory | Conseils. Only candidates selected for an interview will be contacted.
