Overview
Administrative Assistant Needed Jobs in Lebanon, PA at Royer’s Flowers and Gifts
Title: Administrative Assistant Needed
Company: Royer’s Flowers and Gifts
Location: Lebanon, PA
Job Description
POSITION: Administrative Assistant
LOCATION: Lebanon, PA – Corporate Office
Job Qualifications
Significant experience using MS Office, specifically: Word, Excel, and Power Point
5 or more years related secretarial experience in a fast-paced office environment; able to type 50+wpm
Able to handle confidential material and detailed reports
Maintain all policies and procedures as standard operating procedure(s) dictate
Maintain “helpful” attitude/demeanor as is expected with any position within our company
Able to make decisions effectively and work without supervision
Must possess excellent and effective communication skills
Good organizational and strategic planning skills; Able to complete basic math problems
Valid drivers license; ability to use personal transportation is preferred
Able to occasionally lift up to 50 lbs.
Working knowledge of basic office equipment (ex: multi-use copier/scanner/fax, printers, laminator, etc.)
RESPONSIBILITIES
Prepare and distribute confidential documents, training materials, meeting minutes, letters and memos
Update price & policy documents, prepare and distribute holiday & monthly sales/marketing materials; production and distribution of store signage (loose flowers, menu/holiday arrangements, special store hours, etc.)
Prepare monthly Manger’s Meeting materials (booklets, agendas, etc.); attend monthly Manager’s meeting
All details regarding yearly Employee Staff Meeting; prepare materials for In-Store Staff meetings
Update/maintain mailing lists and prepare/administer seasonal mailings
Help coordinate production of corporate calendar, vacation calendar, and other similar documents
Assist in the preparation of holiday planning materials for Central Design, Distribution, etc.
Prepare and distribute Inventory paperwork as directed; Accurately enter data into spreadsheets
Set up and maintain filing systems; keep Administration Office area neat and free of clutter
Keep sensitive information confidential
Professionally greet/direct visitors and incoming calls
Distribute, maintain, purchase, redesign, etc. employee birthday cards and anniversary banners
Communicate information to central divisions/retail stores as needed via telephone and/or e-mail
Help cut costs of Central Divisions and Retail Stores by purchasing office supplies, printing, etc.
Perform assigned duties from other Central Divisions, as needed
Administer and correct Sales Tests; Spearhead all aspects of Mystery Shopper tests; Assist in preparing materials for Sales, MIT, and Design Training curriculum
Perform monthly and annual drivers’ records checks and administer driver safety incentive program
Hire production employees for major floral holidays
Is an active member of the Company’s Safety Committee, including performing regular inspections and maintenance of Right to Know program
Assist in annual and new hire insurance enrollment
Assist retail stores and central divisions during floral holidays
Other duties as assigned
SALARY
Hourly – Commensurate with experience
SCHEDULE
28-32 hours/week, typically Monday through Friday, with additional hours and days as necessary during floral holidays and/or other busy times
