Overview
Administrative Assistant – Nursing Program Jobs in Wheeling, West Virginia, USA at West Virginia Northern Community College
Provides administrative and secretarial support by performing a variety of complex clerical and administrative duties for the Nursing Program.
Internal Job Information
Staff, Non-Classified
Non-Exempt
Full-Time, 37.5 hours per week
$15/hr (minimum starting pay)
Pay Grade 3
OASIS Job Code# 353112
Official
Job Title:
Administrative Assistant Non-Exempt
Responsibilities
Maintains the Allied Health Student Application process following established procedures.
Prepares correspondence and documents for eligible Nursing candidates (confirmation letter, health records, background check, drug screening, CPR, orientation).
Reviews and maintains required files for student confidential health and academic records.
Coordinates Nursing student orientation, registration, CPR certification, and uniform purchases.
Coordinates and supports special events including Student honors ceremonies, health fairs, and activities.
Provides basic Nursing Program information to students.
Maintains scanning system for storage of Nursing Student and Program records.
Answers incoming calls, provides information, takes messages, and screens requests.
Assists faculty, staff, students, and visitors with inquiries.
Develops and maintains organized up-to-date filing systems, using hard and soft systems as appropriate.
Schedules and maintains appointments and meetings.
Maintains required faculty documentation and schedule of due dates.
Assists faculty to ensure students are informed of changes in class schedules, including faculty absence, and sends email notifications for posting of classrooms to the appropriate parties.
Assists program director to coordinate advisory committee meetings, maintain current membership lists, and distribute materials.
Assists program director in the collection of data and preparation of reports.
Performs other related duties consistent with the job description as assigned.
Education
Level
Req: Bachelor’s degree in Office Administration or a field directly related to the area of assignment.
Pref: Associate’s Degree or Vocational/Technical degree with relevant and equivalent work experience and/or training may be considered.
Experience
Req: 1 year + Administrative Office Support
Pref: 1 year + Customer Service in an office/client setting
Pref: 1 year + Higher Educational Experience.
Skills
Proficient in English written and verbal communication skills.
Demonstrated customer service skills.
Effective interpersonal skills.
Articulate and responsive to colleagues.
Ability to simultaneously handle multiple priorities.
Excellent organizational skills.
Friendly and service-oriented.
Demonstrated time management and priority setting skills.
#J-18808-Ljbffr
Title: Administrative Assistant – Nursing Program
Company: West Virginia Northern Community College
Location: Wheeling, West Virginia, USA
Category: Administrative/Clerical (Healthcare Administration)
