Overview
Administrative Assistant – Oahu Jobs in Honolulu, HI at Premier Restoration Hawaii
Title: Administrative Assistant – Oahu
Company: Premier Restoration Hawaii
Location: Honolulu, HI
$21.00/hour – $25.00/hour, depending on experienceIn-state ApplicantsWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will provide crucial administrative support to ensure the smooth operation of our fleet management and projects by handling administrative tasks and ensuring smooth communication between various stakeholders. The ideal candidate will possess strong organizational skills, excellent time management abilities, and a proactive attitude towards problem-solving.
Must be self-motivated, capable of working independently, and able to manage tasks effectively without close supervision.
Administrative Support Responsibilities
Serves as the receptionist for the office, greeting customers, visitors and applicants
Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail
Performs clerical duties including typing, filing, and completion of simple forms
Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, payroll, onboarding, etc.; refers more complex questions to management
Handle departmental correspondence, including emails, memos, and phone calls, with professionalism and promptness
Coordinate meetings, including scheduling, agenda preparation, and minute taking, ensuring follow-up on action items
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
Maintains the integrity of filing systems either manually or electronically
Maintain confidentiality and handle sensitive information with professionalism
Performs other related duties as assigned
Fleet Management Responsibilities
Assist in the administration of the company’s fleet management program, including vehicle documentation, maintenance records, and registrations
Ability to safely operate and drive various fleet vehicles
Coordinate and schedule inspections, repairs, and maintenance for the fleet
Maintain accurate and up-to-date inventory of fleet assets, tracking maintenance and expenses
Coordinate with employees, vendors, and service providers to ensure timely repairs and maintenance of fleet vehicles
Assist in the onboarding and training of new drivers, including maintaining driver records, coordinating training sessions, and ensuring compliance with applicable regulations
Assist in the preparation of presentations, reports, and other documents for management meetings and client presentations
Maintain confidentiality and handle sensitive information with integrity
Qualifications
High school diploma or equivalent
2-3 years proven work experience as an administrative assistant, coordinator, or similar role, preferably in similar industry
2-3 years of prior customer service experience preferred
Proficiency in Microsoft Office Suite, project management software, document management systems and other relevant software applications
Active Driver’s License in good standing
Familiarity with fleet management processes and knowledge of vehicle maintenance and repair procedures is preferred
Excellent organizational skills with the ability to prioritize tasks and meet deadlines
Strong attention to detail and accuracy in…
