Overview
Administrative Assistant – Office of GEAR UP Programs/Part-Time Jobs in Harrisonburg, Virginia, USA at Virginia
Position: Administrative Assistant – Office of GEAR UP Programs (Part-Time)
Working Title:Administrative Assistant – Office of GEAR UP Programs (Part-Time)
State Role Title: Administrative and Office Specialist II
Position Type: Part-time – Wage / Part-time Salaried
Position Status: Part-Time
FLSA Status: Non-Exempt:
Eligible for Overtime
College/Division: Student Academic Success
Department: 520120 – Gear Up-Staunton
Pay Rate: Hourly
Specify Range or Amount: $17.00 – $20.00
Is this a JMU only position? No
Is this a grant-funded position? Yes. This is a grant-funded position and is contingent upon continued funding.
Beginning Review Date: 02/22/2025
General Information:
The Office of Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) – Staunton Programs seeks a part-time Administrative Assistant to provide support through a variety of administrative duties.
The Administrative Assistant works to maintain the efficiency and effectiveness of the office operations and serves as the primary fiscal manager for the office.
Duties and Responsibilities:
Provide administrative support to the Director by acting as a professional interface for both external and internal constituents. Answer phones and greet visitors to the office. Prepare written correspondence.
Coordinate travel plans and reimbursements for Director and staff. Attend meetings as requested. Coordinate meetings and events including reserving space and establishing catering contracts.
Oversee daily office operations including purchasing, incoming and outgoing mail, paperwork processing and work order requests.
Maintain and reconcile all expenditures, including foundation accounts for all areas.
Maintain and reconcile all cost-share forms which includes communicating and obtaining signatures from various school employees including teachers and administrative staff.
Qualifications:
Proficiency in current administrative and office practices and fluency in word processing, data management and information visualization with an emphasis on Microsoft Office, especially Excel.
Experience and demonstrated knowledge of fiscal management such as reconciliation and a general understanding of accounting procedures.
Ability to manage confidential and sensitive information.
Demonstrated ability to adapt and learn new systems.
Strong interpersonal skills and customer service experience with demonstrated excellence in oral and written communication.
Ability to organize, prioritize and multi-task in a dynamic environment.
Ability to take initiative and work independently to complete a variety of tasks with exceptional attention to detail and accuracy.
Conditions of Employment:
Employment is contingent upon the successful completion of a criminal background check. This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.
EEO Statement:
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
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Title: Administrative Assistant – Office of GEAR UP Programs/Part-Time
Company: Virginia
Location: Harrisonburg, Virginia, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Education Administration, Clerical)
