Overview
Administrative Assistant Project Coordinator Jobs in Mississauga, Ontario, Canada at Collabera
Title: Administrative Assistant Project Coordinator
Company: Collabera
Location: Mississauga, Ontario, Canada
The manager is not looking for a Project Manager profile. They are looking for someone with a mix of Administrative Assistant and Project Coordinator experience, ideally with 2+ years of experience but not more than 5-6 years.
Overview
We are seeking a proactive, detail-oriented, and highly organized individual to join our Program Management Operations team in a Support Role. In this role, you will play a pivotal part in supporting our global Program teams throughout the design and development phases of products.
Key Responsibilities:
Administrative Support:
- Manage project meeting calendars, planning and logistics, utilizing MS Office tools and Smartsheet.
- Own and maintain Program templates.
- Facilitate Program Management Staff Meetings.
Project Support:
- Manage materials, including ordering, receiving, storing, and distributing program materials worldwide.
- Create Purchasing Card orders based on requests, ensuring data accuracy and adherence to processes
- Respond to global Program Management and internal inquiries about order status and invoice follow-ups.
Additionally, you will:
- Interface with cross functional teams to support Program Management activities and processes.
- Identify areas for improvement and implement where needed.
Qualifications:
Bachelor’s degree
Strong communication, time management, and organizational skills
Demonstrated ability to work independently
2+ years of experience in a dynamic professional environment
Strong computer skills required, working with multiple software packages including MS Office (Outlook, Word, PowerPoint, Excel, Teams), Smartsheet, Confluence, SharePoint, Power BI
Knowledge of Planisware database a plus
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The expected base salary range for this position is $19 – $20 per hour, depending on experience, skills, and internal equity.
The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.
For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.
We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.
