Overview
Administrative Assistant (Projects + Admin Division) Jobs in Austin, TX at Boomtown Design
Full Job Description
Based in Austin, Boomtown Design delivers comprehensive structural and architectural metal solutions, alongside specialized millwork, cabinetry and furniture for a variety of commercial and residential clients.
Job Overview: Boomtown Design is seeking an experienced Administrative Assistant. This role requires an exceptionally detail-oriented individual who is highly organized in both digital and physical work spaces, flexible to change, thrives in a fast-paced start-up environment and excels at communication.
Responsibilities and Duties:
Responsible for amplifying the work performed by the Division Lead who oversees business administration, marketing, sales, general operations, project management and finishing services for the company. Responsibilities include but are not limited to:
Organize and manage current digital and physical assets
Develop and implement digital and physical asset organizational systems
Proofread documents including emails, inter-office documents, presentations and other
Attend meetings to take and compile detailed notes for distribution
Assist with the documentation, revision, organization and dissemination of the company’s standard operating procedures and policies
Schedule and assist with the coordination of meetings, events, shop visits, training, travel and other
Participate in the preparation of leadership reports and company presentations
Provide support with bookkeeping, expense reports, time card management, accounts payable and accounts receivable
Monitor office supplies and research new deals and suppliers
Develop into the go-to for all of the company’s efforts in Google Workspace
Observe office and project operations to inform and propose new technological solutions to streamline workflows
Qualifications:
Proven track record for helping a company organize its physical and digital assets
Exceptional written and verbal communication skills, including the ability to communicate effectively with clients, vendors and team members.
Ability to manage large volumes of information and prioritize tasks seamlessly with exceptional attention to detail
Ability to achieve high performance goals and meet deadlines in a fast-paced environment
Ability to manage deadlines and meet various competing demands while demonstrating the highest level of service and response
Ability to receive orders from supervisor and execute them proficiently and professionally
Punctual, reliable and presentable
Strong self-motivation and collaboration skills
Experience in or a strong desire to work in the construction industry
Proficient with Google Workspace
Legally licensed and insured driver with a clean driving record
Background check required
Job Type: Full-time
Pay: $20.00 – $30.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Work Location: In person
Title: Administrative Assistant (Projects + Admin Division)
Company: Boomtown Design
Location: Austin, TX
Category:
