Overview
Administrative Assistant/Receptionist Jobs in Los Angeles, CA at Law Offices of Stuart Nagel
Job Overview
We are a Defense Workers Compensation Law Firm, seeking a detail-oriented and organized Scheduling Coordinator to join our team. This role is essential for managing the scheduling of appointments and depositions, scanning and processing incoming and outgoing mail and ensuring smooth operations within our Law Office. The ideal candidate will possess strong clerical skills and excellent customer service abilities.
Responsibilities
Coordinate and manage the scheduling of QME and AME appointments, Depositions and Cross Examinations of Doctors.
Utilize Microsoft Word and Excel spreadsheets for scheduling and other office software, such as Teams and Merus, to maintain accurate records and schedules.
Handle incoming calls and a high volume of emails with professionalism, demonstrating excellent phone etiquette while assisting Attorneys and others with inquiries.
Scanning and processing incoming and outgoing mail.
Opening new files received weekly.
Collaborate with attorneys and their assistants, with our clients and also with medical staff, to confirm availability and accommodate applicant needs effectively.
Qualifications
Previous experience in an office setting, particularly in calendaring/ scheduling.
Proficiency in office management systems and clerical tasks.
Excellent communication skills are essential.
Bilingual abilities are highly desirable but not mandatory.
Strong organizational skills with attention to detail to manage multiple schedules and a high volume of emails, effectively.
Ability to work collaboratively within a team environment while maintaining a high level of professionalism.
If you are passionate about providing outstanding service in our Law Firm and possess the necessary skills, we encourage you to apply for this vital role as a Scheduling Coordinator/ Clerk.
Job Type: Full-time
Pay: $17.00 – $20.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
Office: 1 year (Required)
Ability to Commute:
Los Angeles, CA 90041 (Required)
Work Location: In person
Title: Administrative Assistant/Receptionist
Company: Law Offices of Stuart Nagel
Location: Los Angeles, CA
