Overview
Administrative Assistant/Receptionist Jobs in Washington, District of Columbia, USA at Kimley-Horn
Overview
At Kimley-Horn of DC, one of the nation’s premier planning and design consultants, our professionals are experts in many disciplines yet share one passion: making our clients successful. Kimley-Horn of DC prides itself on hiring high-achieving, dedicated, and reliable professionals.
We are seeking a part-time (approx. 30 hours/week) experienced Administrative Assistant to support our Washington, DC office. This is NOT a remote position. The chosen candidate must be able to project a professional company image through in-person and phone interaction and will have direct responsibility to support technical staff in multiple groups.
Responsibilities
This position has varied responsibilities including general clerical, receptionist and project-based work including, but not limited to:
Receptionist duties (answering phones, sorting and preparing mail/packages) as needed
Perform general clerical duties including but not limited to: photocopying, report binding, mailing, shipping, filing, travel coordination, preparing expense reports, ordering supplies and upkeep of production room and equipment
Support project managers and team members as needed
Create and modify documents using Microsoft Office and Adobe Professional
Maintain hard copy and electronic filing systems
Assist with project submittals and agency/client deliveries
Assist project managers with invoices for Accounts Payable
Assist project managers with scheduling meetings and preparing agendas, documenting meeting minutes, and project summaries
Assist project managers with contract processes and to request insurance certificates
Successfully work with internal and external clients
Proactively develop improved processes
Other duties as assigned
Qualifications
High School Diploma or equivalent
Minimum of 4 years of relevant administrative experience
Strong proficiency with latest version of Microsoft Office product suite including Word, Excel, PowerPoint and Outlook
Strong verbal and written communication skills including a professional demeanor/phone voice
Able to balance and manage multiple tasks and priorities
Able to work independently with minimal supervision
Regular and reliable attendance
Ability to have a flexible schedule and willing to adjust hours to meet client and business needs when needed
Able to stand for extended periods and bend/stoop occasionally, lift or maneuver boxes with or without accommodation
Maintains a valid driver’s license and reliable transportation.
Salary Range: $26-$32/hour.
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Title: Administrative Assistant/Receptionist
Company: Kimley-Horn
Location: Washington, District of Columbia, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Admin Assistant, Virtual Assistant/ Remote Admin)
