Overview
Administrative Assistant, Sales Jobs in Toronto, Canada at Medavie Inc.
Position Type:
Permanent
As a national health solutions partner, Medavie is dedicated to improving the wellbeing of Canadians by providing innovative health solutions and a culture that values diversity, inclusion, and professional growth.
The Role
The Administrative Assistant provides confidential, high‑quality administrative and coordination support to the Vice President, Business Development and the Regional Vice President, Business Development, Ontario. The role involves managing complex calendars, scheduling, meeting logistics, and selected key events to ensure efficient day‑to‑day operations and professional coordination with internal stakeholders, external clients, and consultants.
What You’ll Do
- Provide dedicated administrative support to the Vice President, Business Development, Regional Vice President, Business Development and other executives as required.
- Manage complex calendars, competing priorities, scheduling changes, and day‑to‑day coordination to ensure leaders are prepared and aligned.
- Coordinate meetings end‑to‑end, including booking internal and external participants, securing rooms or virtual links, preparing agendas and materials, and tracking follow‑ups.
- Liaise professionally with external clients and consultants to schedule meetings and maintain a positive, responsive experience.
- Support the planning and execution of selected key events, leadership meetings, offsites, and stakeholder sessions, including logistics, materials, invitations, and coordination.
- Handle confidential and sensitive information with discretion and sound judgment while maintaining organized records and efficient administrative processes.
What You Bring
- Post‑secondary diploma or degree and/or relevant working experience in administration or communication.
- 5+ years of relevant work experience.
- Relevant experience in an administrative support role, including calendar management, meeting coordination, and handling confidential information.
- Experience as an Executive Assistant or supporting senior leaders in a fast‑paced environment is an asset.
- Strong organizational and time‑management skills, with the ability to manage multiple priorities and changing deadlines.
- Excellent verbal and written communication skills, with professionalism when dealing with internal leaders, external clients, and consultants.
- Demonstrated discretion and sound judgment in managing confidential and sensitive information.
- Strong attention to detail and ability to prepare accurate meeting materials, schedules, and correspondence.
- Ability to work independently, anticipate needs, and contribute to smooth executive operations and event coordination.
- Strong technical proficiency with Microsoft Office tools and virtual meeting platforms.
Benefits
- A purpose‑driven organization dedicated to improving the well‑being of Canadians.
- A comprehensive benefits plan, including health and dental coverage that is 100% employer‑paid from day one, as well as wellness benefits, health resources, and fitness centre discounts.
- A flexible work environment that supports work‑life balance and empowers employees to thrive.
- Robust professional development opportunities, including leadership programmes, ongoing learning, and career growth pathways.
- A collaborative and inclusive culture where your expertise is valued, your voice matters, and your contributions help shape our product strategy.
- The opportunity to lead a dedicated team that directly contributes to the quality of service delivered to members and clients.
Pay Range: 46,292 – 52,078 CAD (Base Pay).
We welcome applications from candidates of all backgrounds. Medavie is committed to making sure recruitment, retention, advancement and compensation are fair and accessible while following all relevant human rights and privacy laws.
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Title: Administrative Assistant, Sales
Company: Medavie Inc.
Location: Toronto, Canada
Category: