Overview
Administrative Assistant – Supply Chain Jobs in Minneapolis–Saint Paul, WI at Ultimate Staffing
Title: Administrative Assistant – Supply Chain
Company: Ultimate Staffing
Location: Minneapolis–Saint Paul, WI
Supply Chain Administrative Assistant (Purchasing | Planning | ERP | Hybrid)
Little Canada, MN (Hybrid after training – 1 day onsite/week)
$25+/hr DOE | Contract-to-Hire | Full-Time
Launch Your Career in Supply Chain Operations
Ready to grow your career in supply chain, purchasing, production planning, and inventory management?
We're hiring a Supply Chain Administrative Assistant to support a fast-paced, collaborative operations team. This is a newly created role with high visibility, offering hands-on experience across procurement, ERP systems, scheduling, and data management.
If you're someone who thrives in detail-oriented, cross-functional environments and enjoys solving problems, this is your opportunity to step into a role with growth potential and flexibility.
Why This Role Stands Out
✅ Hybrid work model (only 1 in-office day after training)
✅ Exposure to end-to-end supply chain operations
✅ Work closely with purchasing, production planning, and operations teams
✅ Opportunity to grow within supply chain, procurement, or planning roles
✅ Stable, team-oriented environment with strong leadership
What You'll Be Doing
Purchasing / Procurement Support
- Create, update, and track purchase orders (POs) in ERP systems
- Monitor order acknowledgements, pricing, lead times, and supplier confirmations
- Follow up with vendors on open orders, discrepancies, and delays
- Maintain accurate purchasing records and documentation
Production Planning & Scheduling Support
- Update demand planning and supply signals within ERP
- Track work orders, material availability, and production schedules
- Assist in resolving supply chain bottlenecks and scheduling conflicts
- Run reports to support inventory planning and demand forecasting
ERP Data & Supply Chain Administration
- Maintain master data (part numbers, vendors, lead times, BOM support)
- Ensure data integrity and accuracy across systems
- Support reporting, analytics, and inventory data management
- Identify and resolve data inconsistencies and gaps
What We're Looking For
Core Competencies
- Self-starter / self-sufficient – can prioritize and execute independently
- Comfortable in fast-changing, ambiguous environments
- Persistent and proactive with vendor follow-ups and problem-solving
- Highly organized, detail-oriented, and deadline-driven
- Strong communication and cross-functional collaboration skills
Required Qualifications
- 1-3+ years of experience in:
- Supply Chain
- Purchasing / Procurement
- Production Planning / Scheduling
- Inventory Control / Operations Support
- Experience working in an ERP system (Epicor, NetSuite, SAP, Oracle, etc.)
- Proficiency in Microsoft Excel (sorting, filtering, formulas, data accuracy)
- Strong attention to detail in data entry, reporting, and system updates
Bonus Experience (Nice to Have)
- MRP / demand planning exposure
- Manufacturing or industrial environment experience
- Vendor management or supplier coordination
- Inventory analysis or supply chain reporting
Schedule & Flexibility
Monday-Friday | 7:30 AM – 4:00 PM (flexible)
Hybrid after training (weekly onsite collaboration day)
Benefits
✔ Medical, dental, vision
✔ 401(k) + long-term growth opportunities
✔ Life insurance, disability coverage
✔ Paid sick time + additional voluntary benefits
✔ Discounts on travel, entertainment, and more
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
