Overview
Administrative Assistant – The Infinity Jobs in San Francisco, CA at Action Property Management
Title: Administrative Assistant – The Infinity
Company: Action Property Management
Location: San Francisco, CA
Job Responsibilities
- Manage office operations including phones, correspondence, scheduling, and supply inventory.
- Assist in preparing board meeting agendas, notices, reports, and take meeting minutes.
- Maintain vendor files, contracts, insurance certifications, and association records.
- Draft and distribute community communications, email blasts, and notices.
- Coordinate Architectural Review Committee meetings and take minutes.
- Communicate with homeowners on application status and manage related documentation.
- Schedule inspections and track architectural deposits/refunds.
- Address resident concerns, issue access devices, and assist new residents with onboarding.
- Support scheduling, training, and supervision of front desk and access control staff.
- Provide front desk coverage as needed.
- Process service-related payments, invoices, and amenity rentals.
- Prepare monthly delinquency reports and research invoice discrepancies.
- Act as Manager on Duty in the absence of the General or Operations Manager.
- Conduct routine inspections of common areas and generate work orders.
- Maintain updated staff and resident contact lists.
Qualifications / Requirements
- Must be at least 18 years of age and successfully pass a pre-employment background check and drug screening
- Must have a minimum of a High School Diploma or equivalent. Bachelor’s Degree preferred.
- At least 2 years of relevant experience in property management, hospitality, or similar field preferred.
- Strong organization and communication
- Proficiency in Microsoft Office and comfort with internal systems (SharePoint, Community Platforms)
- Ability to multitask, resolve conflict and provide excellent customer service.
- Must work on-site 5 days per week.
Why Join Action?
- Action’s goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: https://tinyurl.com/actionglassdoor
Team Member Perks
- Comprehensive health benefits and paid time off package for qualifying employees
- On-going hospitality and property management training
- Opportunities for career growth and advancement
- Values driven company culture promoting team work and excellence
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
