Overview
Administrative Assistant to the Athletic Director (NE) (2025-2026) – St. Mary’s High School, Annapolis MD Jobs in Annapolis, MD at Saint Marys Catholic Church
Full Job Description
The Administrative Assistant will perform a wide range of administrative and office support activities for the school office.
Essential Functions
Athletic Department – General Duties
Confirm games, times, and locations with opposing schools
Provide referee assigners with game schedules.
Confirm officials for Athletic Events.
Submit Rosters to the IAAM/MIAA
Communicate Early Dismissals with Faculty/Staff.
Schedule team pictures with Lifetouch (provide times for teams & location)
Notify bus company, officials, opposing schools, student athletes in the event of cancellations.
Maintain records of Student-Athletes (sports played, letters, pins, special awards).
Create and distribute certificates, pins, and letters.
Submit facility request forms for Athletic Department meetings and special athletic events.
Create programs for Award Nights, including Senior Nights.
Create programs for home athletic events (F/S, JV, V).
Order Plaques, trophies, letters, pins, and certificates for Award Nights (3 seasonal presentations)
Order & pick up food for Coach meetings and Award Nights.
Order & pick up flowers for senior nights.
Manage attendance at all three award nights.
Submit vouchers for payment of officials.
All other assigned duties
Transportation
Schedule game and practice buses.
Provide bus company with schedules.
Confirm bus schedule – weekly.
Verify bus invoices.
Schedule Student Field Trip buses.
Create & collect shuttle bus passes.
Coaches
AOB Coordinator for Coach VIRTUS Compliance.
Organize VIRTUS driving clearances.
Collect resumes from Coach applicants for the search committee.
Help organize interviews.
Distribute and file employee/volunteer VIRTUS & payroll paperwork.
Reserve classrooms for coach meetings.
Create and collect permission forms, fees, etc.
Communicate with coaches for award recipients.
Order business cards for coaches.
Assist with information and proofread the Media Guide.
Position Qualifications
High school diploma or equivalent; minimum of three years’ experience as an administrative assistant in a professional work environment.
Proficient in Microsoft Office, including Microsoft Outlook and Google Docs.
Effective problem-solving, prioritization, and decision-making skills.
Attention to detail and accuracy.
Knowledge of principles and practice of office management.
Strong written and verbal communication skills, great interpersonal skills.
Critical thinker and problem-solving skills.
Range: $20 – $22, Hourly
Benefits:
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick, and personal leave.** Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/
Skills
Preferred
Attention to Detail
Database Maintenance
Event Coordination
Friendly Demeanor
Google Docs
Microsoft Office Suite
Record Maintenance
Excellent Follow-through
Problem Solver
Mail distribution
Teamwork Collaboration
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Title: Administrative Assistant to the Athletic Director (NE) (2025-2026) – St. Mary’s High School, Annapolis MD
Company: Saint Marys Catholic Church
Location: Annapolis, MD
Category:
