Overview
Administrative Assitant Jobs in Ottawa, Ontario, Canada at J.S. Held LLC
Title: Administrative Assitant
Company: J.S. Held LLC
Location: Ottawa, Ontario, Canada
Company DescriptionAre you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work?
J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets.
The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations.
Whether it is honing your skills or building your network, we know that success cannot come without growth. Our programs equip you with the knowledge and training you need to play a valuable role on your team and establish a long-term career.
Job DescriptionThe Team and Job SummaryWe are seeking a detail-oriented and efficient Administrative Analyst to join our Stittsville, ON, Canada, team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the J.S. Held team, whose responsibilities extend beyond those of traditional Administrative Assistants. The ideal person for this role will need to not only have a strong grasp of the administration of the office (client relationships, suppliers and vendors’ management, invoicing support, document management, etc.), but also be flexible and a strategic thinker able to take on a variety of tasks.
Job Responsibilities
Strong ability to utilize Microsoft Word and PowerPoint to create documents according to internal standardized guidelines
Manage shipping, receiving, and act as our customs broker in person in our Stittsville, ON office
Ensure that health and safety guideline are met
Support engineering staff in managing client relationships, coordinating inspections and meetings, managing project tasks, and responding to client requests
Calendar management – coordinate availability of staff and equipment for meetings, inspections, and teleconferences
Support in travel preparations and expense reports
Support in invoicing, follow-up of A/R, and time-keeping processes
File Management – receive documents from clients and assign tasks to engineers
New project intake – coordinate conflict checks, gather key information, set up new projects, and assign tasks to team members
Support in preparing presentations for clients, coordinating marketing events, etc.
Support in responding to client requests and requesting info from clients
Liaison with J.S. Held offices
General assistance to employees: new hire on-boarding, etc.
Qualifications
Required Qualifications
Outstanding interpersonal communication, organizational, and analytical skills
Bachelor’s Degree (BA) from four-year college or university or related experience, training, or combination thereof.
Computer skills required: Internet Software; Spreadsheet Software (Excel); Word Processing Software (Word); Electronic Mail Software (Outlook); and Presentation software (PowerPoint).
Physical And Mental Job Qualifications
Occasionally required to stand.
Frequently required to walk.
Continually required to sit.
Continually required to utilize hand and finger dexterity.
Continually required to talk or hear.
Occasionally exp…
