Overview
Administrative Associate Jobs in Stanford, Kentucky, USA at Stanford University
Location: Stanford
Stanford University, Department of Medicine is seeking an Administrative Associate 2 to provide administrative support working under general supervision in the Division of Gastroenterology and Hepatology.
The Division of Gastroenterology and Hepatology has a long tradition of major contributions in basic research, a new commitment to clinical and outcomes research, a track record of training fellows for academic careers, and a longitudinal commitment to providing care for patients with complex gastrointestinal and liver diseases.
Duties include:
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
DESIRED
QUALIFICATIONS:
• Demonstrated ability to work within a team effectively.
• Exceptional organizational skills and
attention to detail
and accuracy.
• Excellent written, oral, and interpersonal
communication skills
.
• Personal effectiveness and credibility.
EDUCATION
& EXPERIENCE (REQUIRED):
• High school diploma and three years of administrative experience, or combination of
education
and relevant experience.
KNOWLEDGE,
SKILLS AND ABILITIES
(REQUIRED):
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and
attention to detail
.
• Strong verbal and written
communication skills
.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.
CERTIFICATIONS & LICENSES:
• None
PHYSICAL REQUIREMENTS
*:
• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.
WORKING STANDARDS:
• Interpersonal
Skills:
Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety:
Demonstrates commitment to personal responsibility and valu…
Title: Administrative Associate
Company: Stanford University
Location: Stanford, Kentucky, USA
Category: Administrative/Clerical, Healthcare
