Overview

Administrative Associate V Jobs in College Station, TX at Texas A&M University

Job Title

Administrative Associate V

Agency

Texas A&M University

Department

Environmental Health & Safety

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Associate V is responsible for coordinating daily office support activities and administrative interactions, maintaining administrative records, coordinating meetings, greeting visitors, distributing mail, tracking administrative metrics, and ordering supplies.

Essential Duties

Administrative Support

  • Coordinates daily office support activities and administrative interactions

  • Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matter

  • Coordinates the maintenance of files, records, office supplies, or equipment

  • Maintain office supply inventory and order office supplies as needed

Coordinate meetings

  • Coordinate departmental staff meetings, manage calendars for room reservations, order business meals as necessary

  • Maintain meeting logs, take, and publish meeting notes, provide assistance with scheduling meetings, guest speakers

  • Organize information and materials for distribution

Customer Service

  • Answer EHS main line and direct phone calls

  • Acts as the point of contact for internal and external clients

  • Distribute mail

  • Responds to departmental personnel and customer inquiries via email

  • Provide general support to visitors

  • Gather information for the emergency response phone calls that come in during normal business hours to provide to the team on-call

Business Support

  • Create invoices or requisitions for review to the Department of Finance for Operations

  • Maintains fiscal and administrative records

  • Provides travel support with gas and travel cards

  • Serves as back up support for EHS based finance and operations tasks

Assist with departmental administration

  • May assist with administration of contracts and summary reports

  • Composes correspondence

  • Assists with administration of unit, program, or project

  • Maintain work anniversaries and birthday databases

  • Interacts with IT to update internal directory

  • Assists with coordinating student worker tasks

  • Makes recommendations for process improvements, administrative changes, or new initiatives

What You Need to Know

Salary : $19.62/hour

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

  • High school diploma or equivalent combination of education and experience

  • Five years of experience in general office or clerical work

Knowledge, Skills, and Abilities

  • Knowledge of word processing, spreadsheet, and database applications

  • Ability to multitask and work cooperatively with others

  • Excellent written communication, analytical, interpersonal, and organizational skills

  • Ability to work in a high stress environment

  • Ability to work with sensitive information and maintain confidentiality

  • Ability to work independently once given a project

Other Requirements and Factors

  • This position is security sensitive

  • This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

  • All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Title: Administrative Associate V

Company: Texas A&M University

Location: College Station, TX

Category:

 

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