Overview
Administrative & Billing Assistant Jobs in United States at PGAM Media
Title: Administrative & Billing Assistant
Company: PGAM Media
Location: United States
📋 We're hiring: Administrative & Billing Assistant
PGAM Media | Coral Gables, FL (Remote) | Full-time
PGAM Media is a programmatic advertising company in Coral Gables, FL. We operate our own advertising technology and media brands, working with agencies, advertisers, and publishers across digital advertising. We're a small, fast-moving team where organized, dependable people who are eager to learn grow quickly.
We're looking for an Administrative & Billing Assistant to support the day-to-day running of the business. It's an even split: half general administration, half invoicing and billing. You'll keep things organized and moving on the admin side, and make sure invoices go out, payments are tracked, and billing records stay accurate on the finance side.
This is a great fit for someone early in their career who is detail-oriented, reliable, and good with numbers. No prior billing experience needed. If you're organized, quick to learn, and take pride in getting things right, we'll train you on our tools and processes.
WHAT YOU'LL DO
Administration
• Handle day-to-day admin: scheduling, correspondence, document and records management
• Keep files, folders, and internal trackers organized and up to date
• Support contract and vendor administration, including filing agreements and tracking key dates
• Coordinate tasks across the team and follow up to make sure things get done
• Pitch in on general operational tasks as they come up
Invoicing and billing
• Prepare, send, and track client and partner invoices
• Record and reconcile incoming payments against invoices
• Keep billing records and trackers accurate and current
• Follow up on outstanding or overdue payments
• Support basic bookkeeping and month-end tasks (training provided)
• Flag anything that doesn't add up
WHAT YOU BRING
• A highly organized, detail-oriented approach
• Comfort with numbers and a willingness to learn billing and bookkeeping
• Reliable and self-motivated; you follow through without reminders
• Basic spreadsheet skills
• Clear, professional written communication
• Good judgment and discretion with confidential information
• Eagerness to learn and grow with the company
NICE TO HAVE (not required)
• Some exposure to invoicing, billing, or bookkeeping
• Familiarity with QuickBooks Online or similar software
• Interest in digital advertising, media, or technology
COMPENSATION & BENEFITS
• Hands-on training and the chance to build real billing and operations skills
• A close-knit team with direct access to leadership
• Clear room to grow as you take on more
• [Add benefits: health coverage, PTO, hybrid schedule]
