Overview
Administrative & Coordination Assistant Jobs in Brussels Metropolitan Area at Unique Belgium
Title: Administrative & Coordination Assistant
Company: Unique Belgium
Location: Brussels Metropolitan Area
Administrative & Coordination Assistant | Brussels
For one of our clients, a leading European organisation based in Brussels, we are looking for a dynamic, detail-oriented and proactive Administrative & Coordination Assistant. This is an excellent opportunity for a professional who enjoys working in an international environment and providing high-level administrative and operational support to multiple managers and stakeholder groups.
Key Responsibilities
- Provide administrative and organisational support to several managers.
- Organise meetings, conferences and virtual events in Belgium and abroad, including agenda management, invitations, registrations and logistics coordination.
- Coordinate travel arrangements when required.
- Support the preparation, implementation and follow-up of meetings, workshops and events.
- Assist with financial administration, including the preparation and distribution of invoices.
- Maintain databases, manage document archiving and ensure accurate record keeping.
- Support the maintenance and updating of websites and digital communication platforms.
- Liaise with senior-level internal and external stakeholders in a professional and efficient manner.
Profile
- Bachelor’s degree in Office Management, Business Administration or a related field.
- 3 to 5 years of experience in an administrative, coordination or assistant role.
- Excellent organisational and time management skills, with the ability to handle multiple priorities simultaneously.
- Strong proficiency in Microsoft Office applications, including Word, Excel and PowerPoint.
- Comfortable working with digital tools, databases and web-based platforms.
- Excellent written and verbal communication skills in English. Additional languages are an asset.
- Strong attention to detail and service-oriented mindset.
Personal Attributes
- Calm, flexible and adaptable personality.
- Comfortable working in a highly administrative role.
- Ability to support multiple managers with different working styles, expectations and priorities.
- Team player with the ability to work independently.
- Proactive, solution-oriented and eager to learn.
- Strong interpersonal skills and professionalism.
What Our Client Offers
- A full-time position (40 hours per week).
- Hybrid working model with up to 2 days of remote work per week.
- International, collaborative and people-focused working environment.
- Exposure to dynamic and high-impact topics at European level.
- Opportunities for professional development and long-term career growth.
- Temporary assignment with the intention of a permanent contract after 6 months, with the possibility of extension.
- Salary package in the range of €3,700 to €4,000 gross/month, depending on experience.
Recruitment Timeline
- CV review and candidate selection by 22 July 2026.
- First-round interviews during the week of 27 July 2026.
- Expected start date: end of August 2026.
Interested in joining an international organisation where your organisational and coordination skills can make a real impact? We'd love to hear from you.
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