Overview
Administrative Coordinator Jobs in Salinas, CA at Natividad Medical Foundation
Are you passionate about making people feel welcome and cared for? Do you thrive in a fast-paced, purpose-driven environment where every detail matters? Natividad Foundation is looking for an Administrative Coordinator to serve as the “face of the Foundation” and provide exceptional support to our team, donors, and community partners.
This is more than just an administrative role — it’s an opportunity to be part of a mission that brings healing and hope to our community.
About the Role
As our Administrative Coordinator, you will create a warm and professional first impression for everyone who interacts with Natividad Foundation. You’ll support our President & CEO, development team, and Board by keeping operations running smoothly — all while ensuring our office is a welcoming, organized, and positive space.
Key Responsibilities
Be the Welcoming Frontline Presence
As the “face of the Foundation,” this role is all about creating a warm, positive first impression.
Greet all visitors and callers with a cheerful, helpful, and professional attitude.
Provide superior customer service by quickly understanding needs and ensuring proper follow-up.
Consistently represent and strengthen the Natividad Foundation’s image and caring culture through every interaction with staff, donors, hospital employees, and the public.
· Coordinate VIP visits and donor meetings with personalized attention to detail.
Be the Reliable Administrative Backbone
Behind the scenes, keep everything running smoothly.
Manage schedules, meetings, and mail with precision and care.
Track and maintain important records, files, and workflows to support the entire team.
Assist with proofreading, process improvements, and keeping team materials up to date.
Deliver Event and Donor Support with a Personal Touch
Bring energy and attention to the details that make people feel valued.
Support and attend fundraising and special events, ensuring guests feel welcomed and engaged.
Keep materials well-stocked in public areas to promote Foundation programs and campaigns.
Assist in coordinating Board Meetings and donor-related events, ensuring seamless experiences and meaningful follow-ups ensuring people feel valued and appreciated.
Be the Office Culture Champion
Help foster a friendly, organized, and positive workplace.
Coordinate staff celebrations and gatherings that contribute to a supportive team culture.
Maintain clean and welcoming office and break areas.
Support team communication through agendas, minutes, and regular updates.
Keep supplies and shared spaces thoughtfully stocked and inviting.
Provide Community-Focused Coordination
Help extend the Foundation’s culture of caring into the broader community by coordinating community sponsorships.
Handle deliveries and special programs like Teddy Bears with Heart, making sure items reach the right hospital departments and bring comfort where needed.
What We’re Looking For:
Someone who loves helping others and thrives in a customer service role.
A detail-oriented multitasker who can manage shifting priorities with grace.
Excellent communication skills — both written and verbal.
A team player with a positive, solutions-focused attitude.
Strong organizational skills and proficiency with Microsoft Office.
Why Join Us?
At Natividad Foundation, you’ll work alongside passionate people who care deeply about our hospital, our patients, and our community. Every day, your work will help bring critical support and comfort to those who need it most.
Job Type: Full-time
Pay: $28.00 – $30.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
License/Certification:
Driver’s License (Required)
Ability to Commute:
Salinas, CA 93906 (Required)
Ability to Relocate:
Salinas, CA 93906: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Coordinator
Company: Natividad Medical Foundation
Location: Salinas, CA
