Overview
Administrative Coordinator Jobs in Abu Dhabi, UAE/Dubai at Dicetek LLC
Roles and Responsibilities
An Administrative Coordinator is responsible for a variety of tasks that support an organization’s smooth and efficient operation. Key skills for an Administrative Coordinator typically include:
Organization and Time Management Efficiently scheduling meetings, events, and appointments Managing multiple tasks and priorities simultaneously Maintaining organized filing systems and databases
Communication Skills
Clear and concise written and verbal
communication
Handling incoming calls, emails, and correspondence Interacting effectively with staff, clients, and external vendors
Project Management
Coordinating and tracking project timelines and deliverables Supporting project teams with logistics and administrative needs Assisting in planning and executing events and initiatives
Problem-Solving
and
Critical Thinking
Resolving administrative issues quickly and effectively Anticipating challenges and proactively addressing potential obstacles
Attention to Detail
Ensuring accuracy in documentation, reports, and communications Reviewing contracts, invoices, and agreements
Technical Proficiency
Proficient in office software (Microsoft Office Suite, Google Workspace)
Experience with
project management
software (e.g., Trello, Asana) Familiarity with office equipment and systems   Financial and
Budget Management
Handling invoicing, billing, and financial reporting Managing office supplies and ordering resources within budget constraints   Customer Service and Client Relations Managing relationships with clients, vendors, and contractors Addressing inquiries and resolving issues in a timely manner   Confidentiality and Discretion Handling sensitive company and employee information responsibly Adhering to privacy protocols and regulations
Multitasking
Ability to juggle various administrative duties while maintaining quality and efficiency
Team Collaboration
Working closely with other departments to meet organizational objectives Assisting with onboarding and training new staff
Adaptability
Adjusting to changing priorities or new processes in the workplace Remaining
calm under pressure
and managing sudden changes or challenges
Desired Candidate Profile
Key Accountabilities of the Role Provide a high level of customer service and care.
Present the company in a professional manner in all business fields.
Self-development and continuing personal development. Policies, Systems, Processes and Procedures Analyze and document business processes and problems to develop solutions to enhance efficiencies. Pmc FTA cases registration (Share Folder, Excel, and Oracle system)
FTA reconciling (weekly & monthly basis)
Business monthly reports (Performance Indicator KPI, Pending cases, and under process cases reports)
Draft & issue VAT verification reports.
Monthly MIS preparation.
Manage and follow up on all kinds of emails related to the department, contact customers and clients based on business needs.
Ensure a high standard of report output and
quality control
. Risk Monitor exposure to risk and compliance of respective development advisory department. Training In-house training will be given. #J-18808-Ljbffr
Title: Administrative Coordinator
Company: Dicetek LLC
Location: Abu Dhabi, UAE/Dubai
Category: Administrative/Clerical, Business
