Overview
Administrative Coordinator- 3017344 Jobs in Durham, NC at AMS Staffing Inc.
Title: Administrative Coordinator- 3017344
Company: AMS Staffing Inc.
Location: Durham, NC
Job Title: Administrative Coordinator
Location: Durham, NC 27701
Salary/Payrate: $50K-$57K annually and AWESOME benefits!!!
Work Environment: Onsite
Term: Permanent / Fulltime
Associate’s degree required: YES
Referral Fee: $500.00
Job Description
Our client is is seeking a Admin/Facilities Service Coordinator for our Durham, NC office. This position plays a vital role in maintaining a professional and efficient office environment by monitoring facilities services, performing administrative tasks, and ensuring seamless day-to-day operations. There will be times that you will need to go to our client’s Raleigh office as well.
Key Responsibilities:
Facilities Services
Follow established security and operational procedures to ensure readiness for the day and proper closure.
Maintain an organized, clean, and professional office environment, including managing office supply inventory and coordinating with vendors for office maintenance and cleaning services.
Monitor and replenish office and pantry supplies, placing orders with designed vendors as needed.
Ensuring copiers are stocked and equipped with backup supplies and coordinating service calls for equipment maintenance.
Coordinate with landlord and vendors to address building repairs and janitorial needs, involving the Director of Administration as needed.
Mail And Deliveries
Manage daily incoming and outgoing mail, sorting and distributing items to appropriate recipients.
Facilitate and receive deliveries, verifying contents against orders and coordinating their proper storage or distribution.
Visitor And Client Interaction
Serve as the first point of contact at the front desk, answering and routing calls professionally.
Greet and assist visitors professionally and respectfully, providing information or directing them to the appropriate personnel.
Coordinate meeting setup for in-office depositions, client meetings, partner meetings, etc.
Document Management
Make copies, scan, and file documents as needed, ensuring confidentiality and data protection standards adherence.
Maintain accurate and organized filing systems, including electronic and physical files, to support efficient record-keeping and retrieval.
Other Duties
Provide occasional administrative support for office events or meetings, such as preparing materials, setting up conference rooms, or arranging catering.
Maintaining the conference rooms, including post-meeting cleanup and supply replenishment
Assist with ad hoc projects or tasks assigned by the attorneys, Director of Administration or other team members.
Qualifications
Associate’s degree and at least two years of related experience
Self-motivated individual who can manage multiple priorities and quickly shift from task to task based on demand without losing sight of details
Excellent organizational skills
Excellent interpersonal, verbal, and written communication skills (including proofreading)
Strong proficiency with Office 365 applications, particularly Word and Outlook
Experience with collaborative platforms such as NetDocuments, Sharefile, OneDrive, etc preferred but not required.
