Overview
Administrative Coordinator Jobs in Dubai, UAE/Dubai at AJMAN UNIVERSITY
Roles and Responsibilities
The Administrative Coordinator is responsible for providing comprehensive administrative support to the Center for
Inclusive
Learning for People with Disabilities at Ajman University. This role ensures the smooth and efficient operation of the center by managing daily administrative tasks, coordinating schedules, maintaining records, and assisting with student services. The Administrative Coordinator will work closely with the center’s team to support individuals of determination, ensuring that all operational aspects are handled with
professionalism
and accuracy.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Manage day-to-day administrative activities, including answering phone calls, responding to emails, and handling inquiries related to the center. Maintain organized records and files, ensuring all documentation, reports, and student data are
up-to-date
and accessible. Prepare and edit correspondence, reports, presentations, and other documents as required. Coordinate appointments, meetings, and events for the center, including workshops, seminars, and student support sessions. Maintain the calendar for the Center of
Inclusive
Learning team, scheduling meetings with internal and external stakeholders.
Assist with organizing and facilitating events aimed at promoting inclusivity and awareness for people with disabilities within the university. Serve as the first point of contact for students, staff, and visitors to the center, providing information and guidance as needed. Assist students with disabilities with administrative tasks, such as completing forms, arranging meetings, and accessing university resources. Support the center’s employees with logistical and clerical tasks, ensuring smooth
collaboration
and
communication
among the team.
Manage and update databases related to student services, including tracking student needs, services provided, and follow-up actions. Prepare regular reports on the center’s activities, student interactions, and support services. Ensure confidentiality and data security, adhering to university policies regarding the handling of sensitive information. Coordinate the procurement of office supplies, assistive devices, and other materials required by the center. Maintain an inventory of office and accessibility-related equipment, ensuring all resources are in good working condition.
Assist with
budget management
by tracking expenses and preparing financial reports for the Center Manager. Liaise with the university’s finance department for the processing of invoices, payments, and other financial transactions related to the center’s operations. Act as a liaison between the Center and other university departments, ensuring efficient
communication
and
collaboration
. Work closely with external service providers, vendors, and partners to facilitate services and programs for people of determination.
QUALIFICATIONS &
EXPERIENCE:
Bachelor’s degree in Business Administration, Office Management, IT, or a related field. Minimum of 3-5 years of experience in an administrative role, preferably in
education
, special needs centers, or non-profit organizations. Experience in dealing with people with disabilities. Â KNOWLEDGE & SKILLS: Â Strong organizational and
multitasking
abilities, with
attention to detail
and accuracy. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, …
Title: Administrative Coordinator
Company: AJMAN UNIVERSITY
Location: Dubai, UAE/Dubai
Category: Administrative/Clerical
