Overview
Administrative Coordinator Jobs in Remote at Life Startup Essentials
Life Startup Essentials (LSE)Job Description: Administrative Coordinator (Remote, Part-Time)
Reports to: Founder/CEO Location: Remote (must be available during Arizona business hours) Schedule: Monday–Friday, 10:00 AM–2:00 PM Arizona Time (20 hrs/week) — transitioning this role to full-time is our goal as the business grows, but it is not promised or guaranteed Status: Part-Time, Non-Exempt (Hourly) Equipment: Computer and headset provided by LSE Departments Supported: Housing B2B Sales, Experiences, Housing Hero
About LSE
Life Startup Essentials builds Welcome Home Kits and empathy-driven corporate volunteer experiences that help people transitioning out of homelessness or crisis start their lives with dignity. We’ve delivered 100,000+ kits and partner with nonprofits and other social service organizations across the country. We’re a small, fast-moving team — this role is central to keeping the day-to-day engine running.
A note on where we are: LSE is growing, and some processes and SOPs are still being formalized — you’ll help shape them as you go. If you like structure but are also comfortable with some early ambiguity, this is a good fit.
Position Summary
LSE is hiring a part-time Administrative Coordinator (M–F, 10:00 AM–2:00 PM Arizona Time) to run day-to-day operations within that window: order entry, quoting, invoicing, and customer service across every LSE department. You’re the single point of contact for customers and partners — keeping orders and quotes moving fast, invoicing clean, and shipments on track.
This role has room to grow, including a customer retention/re-engagement function we’re currently developing.
This is a great fit for someone who thrives on structure, gets genuine satisfaction from a clean, accurate pipeline, and wants ownership over a function they can help build over time — within a focused, predictable 4-hour daily window.
APPLICATION REQUIREMENT: VIDEO INTRODUCTION
All applicants must submit a short introduction video along with their resume. The video should introduce yourself, explain what drew you to this role, and share why you’d be a good fit. Resumes submitted without a video will not be reviewed. Please send your video to [email protected].
Key ResponsibilitiesOrder Entry, Quoting & Invoicing
- Generate accurate quotes within 1 hour of request
- Enter and manage orders from intake through fulfillment
- Create and send invoices, and track them through to payment
- Keep records clean and current in Striven
Customer Service & Shipment Tracking
- Single point of contact for customer and partner inquiries across every LSE department — phone, email, and issue resolution
- Track outbound shipments and proactively flag any status changes or delays
- Escalate anything beyond your authority to the Founder
Process Documentation
- Help document and refine SOPs as this role and its processes get formalized
- Flag gaps or better ways of doing things as you find them
Required Qualifications
- 2+ years in an administrative, customer service, or order management role
- Very strong attention to detail — small errors in order entry or invoicing have real financial and customer impact
- Comfortable learning new software quickly; strong Microsoft 365 skills
- Excellent written and verbal communication
- Self-directed and reliable in a remote, real-time-responsive role
- Comfortable in a growing environment where some processes are still being built
Preferred Qualifications
- Experience with Striven (major plus, not required)
- Familiarity with GoHighLevel (GHL) a plus, though not required for this role
- Experience with invoicing or order entry in a B2B environment
What Success Looks Like (90 Days)
- Quotes, orders, and invoices consistently accurate and within the 1-hour turnaround
- Same-day response standard on phone/email
- Zero missed shipment delay notifications
Compensation
$22/hr, roughly $22,880/yr at 20 hrs/week.
Questions?
Reach out to Courtney at [email protected].
Pay: $22.00 per hour
Experience:
- Administrative: 2 years (Required)
Shift availability:
- Day Shift (Required)
Work Location: Remote
Title: Administrative Coordinator
Company: Life Startup Essentials
Location: Remote
Category:
