Overview
Administrative Coordinator, Student Affairs Jobs in Cleveland, USA at Cuyahoga Community College (Tri-C)
Administrative Coordinator, Student Affairs
Department:
Student Affairs
Location:
Metropolitan Campus
Reports To:
Dean, Metro Student Affairs
Recruitment Type:
External/Internal
Requisition
Employment Type:
Full-Time Support Staff
Union Position:
Non-Union
Work Schedule:
M-F, 8:30am-5pm
Number of Openings: 1
Job Description:
SUMMARY
Provides overall administrative support to the School Dean/Associate Dean, faculty, staff and students. Works collaboratively with colleagues to achieve goals of the department, school, division and college.
DUTIES AND RESPONSIBILITIES
* Researches, collects, and compiles data for reporting and information purposes
* Coordinates routine office procedures
* Assists in developing and submitting year departmental budgets
* Review/reconciliation of monthly departmental expenses, budget matters and procurement card transactions;
Generates monthly budget reports
* Orders supplies, equipment, and prepares purchase requisitions
* Assists in the development of improved methods and procedures for unit support staff operations
* Provide exemplary customer service with a professional and engaging demeanor, in a high-volume environment
* Positively responds to students’ inquiries in a timely manner
* Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
* Develops strong working relationships with key departments and employees across the College and community
* Schedules departmental meetings, prepares meeting materials, takes and disseminates minutes
* Prepares and maintains confidential correspondence and documents
* Manages supervisor’s calendar and schedules internal and external meetings
* Arranges travel plans and itineraries, compile documents for travel-related meetings and monitor travel budget lines
* Monitors Academic Affairs’ faculty professional improvement travel funds
* Reviews, and updates faculty academic workload
* Works with faculty coordinators to coordinate and manage course schedule
* Facilitates division projects/programs, such as retention efforts, office hours and other projects which address student success
* Collaborates with other Administrative Coordinators as needed
* Attends administrative meetings as required
* Establishes and maintains general office files and records
* Engages in ongoing professional development to remain abreast of quality service best practices, trends, methods and principles
* Performs other related duties as assigned
REQUIRED QUALIFICATIONS
EDUCATION AND EXPERIENCE/TRAINING
* Associate’s degree
* Significant related experience may substitute for education
* Minimum for three years’ experience providing administrative support
KNOWLEDGE,
SKILLS and ABILITIES
* Extensive knowledge of the daily operations of an executive office
* Possess strong organizational and time-management skills
* Have excellent interpersonal, oral, and written communication skills
* Ability to foster a team environment and work collaboratively
* Ability to research and analyze issues and develop solutions
* Produce accurate work product and have a high attention to detail
* Ability to manage multiple projects simultaneously in a deadline-driven environment
* Possess working knowledge of administrative support concepts, practices and procedures with the ability to use in varied situations
* Demonstrated basic project management skills
* Demonstrated proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
* Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
* Ability to develop and maintain relationships with key contacts to enhance work flow and quality
* Sensitivity to respond appropriately to the needs of students and the community
COMPETENCIES
CRITICAL COMPETENCIES
* Service Focus
* Communications
* Quality of Work
VERY IMPORTANT COMPETENCIES
* Collaboration
* Adaptability
IMPORTANT COMPETENCIES
* Time Utilization
* Continuous Improvement
PREFERRED QUALIFICATIONS
(Or equivalent job-related experience providing the necessary knowledge, skill, and abilities to perform the functions of this position proficiently)
EDUCATION AND EXPERIENCE/TRAINING
* Bachelor’s…
Title: Administrative Coordinator, Student Affairs
Company: Cuyahoga Community College (Tri-C)
Location: Cleveland, USA
Category: