Overview
Administrative Coordinator – Surgical Services Jobs in South Bend, USA at Beacon Health System
Summary
Reports to the Executive Director, performs a variety of administrative functions to include scheduling meetings, payroll, credit card reconciliation, minute taking, coordinating travel, responding to phone calls, preparing reports and/or data driven outcomes, and involvement in projects and/or process improvement initiatives. The position requires communication skills and positive interactions with leaders, vendors, physicians, staff, and community partners. The position involves multitasking in a fast-paced environment and the ability to be flexible and independent.
MISSION, VALUES and SERVICE GOALS
* MISSION:
We deliver outstanding care, inspire health, and connect with heart.
* VALUES:
Trust. Respect. Integrity. Compassion.
* SERVICE GOALS:
Personally connect. Keep everyone informed. Be on their team.
Provides administrative assistance by:
* Maintaining Executive calendar, scheduling meetings, conferences, and appointments.
* Preparing/providing documentation, minutes, meeting agenda’s, presentations, correspondence and reports as needed.
* Handling and maintaining confidential information.
* Receiving, screening and directing visitors and telephone calls.
* Providing information related to organizational policies, procedures and/or protocols.
* Contacting physicians, community members, staff, etc within and outside the Memorial Hospital and the Health System to obtain and/or relay information, arrange meetings, setting appointments, preparing agendas, research problems for the Executive, etc.
* Coordinating travel arrangements, including but not limited to hotel, transportation, and registration.
* Coordinating and participating in events and projects related to the Executive’s area of responsibility.
* Providing administrative assistance to the Directors/Managers in the Executive’s service line as needed.
* Coordinating, preparing and distributing material for meetings, committees and other functions as needed.
* Organizing documentation and filing.
Provides administrative support to the Executive Director/department by:
* Coordinating minor projects by researching, pulling together information, and updating files.
* Coordinating communication by answering phones/voicemail, taking and relaying messages accurately.
* Establishing and maintaining electronic record-keeping and filing systems.
* Opening, sorting and distributing mail, and responding to routine requests for information.
* Operating a variety of standard office equipment (i.e. computer, printer or multi-function device) and contacting vendors for maintenance/repairs as needed.
* Contacting various staff to obtain information or relay information regarding meetings or to resolve payroll, purchasing and computer related problems.
* Coordinating efforts with Executive Director to monitor and report on all Key Performance Indicators.
Contributes to the overall effectiveness and efficiency of the division by:
* Assists in securing access for all applications for new employees.
* Looking for opportunities to improve departmental operations and sharing feedback on process improvements.
* Completing annual mandatory in-services (infection control, safety, etc.).
* Completing other job-related assignments and special projects as directed.
* Appropriately maintaining the integrity and confidentiality of the patient record and other sensitive information.
* Maintaining current knowledge of location of relevant departments of the hospital.
* Establishing, maintaining and updating contact information (phone/fax) of providers.
ORGANIZATIONAL RESPONSIBILITIES
Associate complies with the following organizational requirements:
* Attends and participates in department meetings and is accountable for all information shared.
* Completes mandatory education, annual competencies and department specific education within established time frames.
* Completes annual employee health requirements within established time frames.
* Maintains license/certification, registration in good standing throughout fiscal year.
* Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
* Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
* Adheres to regulatory agency requirements, survey process and compliance.
* Complies with established organization and department policies.
* Available to work overtime in addition to working additional or other shifts and schedules when required.
Commitment to Beacon’s six-point Operating System, referred to as The Beacon Way:
* Leverage innovation everywhere.
* Cultivate human talent.
* Embrace performance improvement.
* Build greatness through accountability.
* Use information to improve and advance.
* Communicate clearly and continuously.
Education and Experience
The knowledge, skills and abilities as indicated below are normally acquired through successful completion of Associates degree (or equivalent). A minimum of three to…
Title: Administrative Coordinator – Surgical Services
Company: Beacon Health System
Location: South Bend, USA
Category: