Overview
Administrative Executive Jobs in Greater Kuala Lumpur at Cause Effect Digital
Title: Administrative Executive
Company: Cause Effect Digital
Location: Greater Kuala Lumpur
About the role:
We are a Malaysia based group with businesses across a few industries. We are looking for an Admin Executive to handle daily administration for our companies, including banking matters, company secretary liaison and basic accounts support.
This is a hands on role for someone who has been the main admin person in a small or mid sized company, is comfortable dealing with banks and company secretaries directly, and follows up on things without needing reminders.
What you will do:
Banking and invoicing
Prepare and issue invoices, quotations and payment vouchers
Draft letters and applications to banks, for example account opening, signatory changes and facility documents
Follow up with the bank until matters are closed
Prepare payment listings and keep banking records properly filed
Company secretary and statutory
Liaise with our company secretary on resolutions, annual returns and corporate documents
Request and keep track of certified true copies and company profiles
Handle EPF, SOCSO and LHDN submissions
Monitor and support renewals such as business licenses and insurance
Accounts and office admin
Process supplier invoices, staff claims and petty cash
Follow up on outstanding payments and supplier statements
Keep proper records and filing for the accountant, auditor and tax agent
Maintain staff records and general correspondence
Handle office supplies, vendors and day to day office matters
What we are looking for:
-Diploma in Business Administration, Accounting or a related field
-At least 5 years of admin experience, preferably in an SME or a group with more than one company
-Experience dealing with banks and company secretaries directly, not just passing documents along
-Familiar with EPF, SOCSO and LHDN portals
-Good written English, Mandarin and Bahasa Malaysia, enough to draft a proper formal letter
-Comfortable with Microsoft Office or Google Workspace
-Organized and able to keep track of several companies without things falling through the cracks
-Independent, reliable and discreet with confidential information
