Overview
Administrative / Executive Assistant Jobs in Fredericton, New Brunswick, Canada at Mathews Dinsdale & Clark LLP
Title: Administrative / Executive Assistant
Company: Mathews Dinsdale & Clark LLP
Location: Fredericton, New Brunswick, Canada
A leading national boutique law firm specializing in Labour and Employment Law is looking for an outstanding part-time Administrative/Executive Assistant to join its team, supporting a senior legal partner and legal assistant in a dynamic, professional, and rewarding workplace. Preference will be given to those applicants who have strong administrative experience. The successful candidate will possess strong interpersonal skills, and the ability to multi-task successfully.
Duties and Responsibilities
Client File Management
- Create, organize, and maintain electronic client/matter files within a document management system
- File emails and attachments using standardized naming conventions
- Ensure proper document management and version control
Calendar Management
- Schedule and coordinate meetings based on established preferences
- Follow up on meeting requests to ensure timely booking
- Provide daily summaries of upcoming schedules, including required documentation and contact details
Administrative Support
- Transcribe daily dictation related to emails, meetings, and instructions
- Handle bank deposits
- Manage incoming/outgoing mail and courier services
- Distribute mail appropriately
- Occasionally pick up or deliver documents (including from/to the lawyer’s residence)
- Assist with general office maintenance
- Perform other related administrative duties as required
Qualifications:
- Previous experience in an administrative or executive assistant role preferred
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- High level of discretion and professionalism
- Proficiency with Microsoft Office and document management systems (iManage experience an asset)
- Ability to multitask and prioritize effectively in a fast-paced environment
Schedule:
This is a part-time hourly role with a regular schedule of 8:00 a.m. to 12:00 p.m., Monday through Friday.
Work Location:
In-person at our downtown Fredericton office
