Overview
Administrative Executive(Shipping & Chartering) Jobs in Dubai, United Arab Emirates at JAMS HR Solutions
Title: Administrative Executive(Shipping & Chartering)
Company: JAMS HR Solutions
Location: Dubai, United Arab Emirates
Job Title
- Position: Shipping & Chartering Admin Executive
- Location: UAE (Authorized Representative role)
Job Summary
The Shipping & Chartering Admin Executive provides critical administrative and operational support for maritime and chartering activities. This role manages shipping documentation, executes charter party agreements, and liaises with financial, audit, and government entities. The successful candidate serves as the company’s authorized representative for UAE administrative and shipping matters, ensuring strict corporate compliance and record maintenance.
Key Responsibilities
Shipping & Commercial Operations
- Act as the authorized UAE representative for commercial shipping operations.
- Manage administrative tasks for vessel fixtures and maritime transactions.
- Coordinate execution and signing of charter party agreements and deeds.
- Affix the official company seal to legal and commercial documents.
External Liaison & Compliance
- Coordinate with company secretaries, auditors, banks, and free zone authorities.
- Manage document submissions, collections, and government processing.
- Prepare and organize records for audits and compliance reviews.
- Resolve auditor queries by providing accurate operational support data.
Administration & Systems Management
- Maintain strict confidentiality of all corporate and maritime records.
- Support financial administration using the Danaos accounting system.
- Provide general administrative support to management and operations.
- Execute ad-hoc duties and special assignments as directed.
Qualifications & Requirements
Education
- Degree: Diploma or Bachelor’s Degree.
- Fields: Business Administration, Logistics, Maritime Studies, Shipping, or Commerce.
Experience
- Preferred: Shipping, chartering, maritime administration, logistics, or document control.
- Advantage: Handling contracts, legal documents, and UAE government processes.
