Overview
Administrative Manager Jobs in Bangkok Metropolitan Area at Levi Strauss & Co.
Title: Administrative Manager
Company: Levi Strauss & Co.
Location: Bangkok Metropolitan Area
Job DescriptionThis position is responsible for providing administrative support to the Country Manager and key members of the leadership team and ensuring all general administrative activities for the office are in order. This role will be reporting to Country Manager and HR Manager.
Admin support to Leadership team
Maintaining Country Manager’s agenda and assist in planning appointments, board meetings, conferences and itinerary of business trips.
When required, attending meetings and keep minutes in English and follow up on key actions/tasks to ensure timely execution to meet established deadlines.
Handle confidential documents ensuring they remain secured
To prepare PowerPoint presentations/ reports, gathering and summarizing information from various sources.
Support Country Manager and members of the leadership team in making business travel arrangements in the form of scheduling and coordinating international and domestic travel logistics including the proactive application for visas or other travel documents as needed; and submitting expenses in a timely manner.
To coordinate and provide logistical/administrative support for all key meetings or trainings.
Office Management
Manage and set up new office by leading office renovation project – plan, propose, and implement projects upon consultation with the leadership and other stakeholders
Maintain office services by organizing office operations and processes
Oversee facility management matters such as fixed asset inventories, work-desk allocation, office access card, phone system, door system, etc.
Procure and maintain office supplies and inventory
Receiving and screening phone calls and redirecting them when appropriate.
When required, perform receptionist duties such as greet visitors, and answer and direct phone calls, receiving and sorting incoming mail and deliveries, and managing outgoing mail
Other Administrative Matters
Organise company functions such as team building or dinner and dance, etc.
To manage all incoming overseas visitors and provide logistical arrangement etc.
To raise Purchase Orders via SAP system.
To monitor department expenses.
Compile Accrual Reports and provide support on the quarterly forecast budgeting process.
Ensure an organized and up-to-date record of administrative records, documents, and forms
Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
Assist in expatriate’s work pass renewal/application/cancellation
Other ad-hoc HR & Admin duties & project
Requirements
Bachelor’s degree in business administration or related field preferred.
At least 3 years of working experience in similar capacity.
A driven, motivated attitude with the ability to use your own initiative
Proficient in MS Office applications.
Excellent written and verbal communication skills in English.
Excellent organizational skills and attention to detail.
LOCATION
Bangkok, Thailand
FULL TIME/PART TIME
Full time
Current LS&Co Employees, apply via your Workday account.
