Overview
Administrative Officer Jobs in Sydney, New South Wales, Australia at Jetour
Title: Administrative Officer
Company: Jetour
Location: Sydney, New South Wales, Australia
Key Responsibilities
Office Administration & Facilities Management
- Manage and maintain the office environment, including supplies, equipment, branding materials, and facilities, ensuring resources are readily available for all staff
- Coordinate office maintenance, vendor management, and service contracts
- Ensure compliance with workplace health and safety standards
Executive & General Administrative Support
- Provide comprehensive administrative support to the General Manager and senior leadership team
- Manage calendars, schedule meetings, and coordinate travel arrangements
- Draft, format, and distribute internal and external correspondence, reports, and meeting minutes
- Maintain email inboxes, respond to, forward, or allocate enquiries as appropriate
Procurement & Expense Management
- Manage procurement of office supplies, equipment, and services
- Assist with administrative cost control and budget tracking
- Process expense reports and coordinate with the Finance team
Event & Meeting Coordination
- Organise internal meetings, team events, and staff engagement activities
- Coordinate logistics for dealer meetings, media events, and brand launch activities
- Arrange catering, venue booking, and visitor reception
Documentation & Records Management
- Establish and maintain filing systems (physical and digital) for company records
- Ensure proper documentation and archiving in compliance with company policies and privacy regulations
- Support the implementation of administrative policies and procedures
Cross-functional & ANZ Coordination
- Liaise with headquarters in China and regional teams as required
- Coordinate administrative matters across Australia and New Zealand offices
- Support HR functions including onboarding coordination and employee record maintenance
Qualifications & Experience
Essential:
- Bachelor's degree in Business Administration, Management, or a related field
- Minimum 3 years of proven experience in an administrative or office management role
- Excellent written and verbal communication skills in English
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software
- Strong organisational skills with the ability to manage competing priorities and work independently
Desirable:
- Experience in the automotive industry or a multinational corporate environment
- Familiarity with Australian employment laws and workplace compliance
- Experience working in a start-up or newly established subsidiary
- Knowledge of Australian and New Zealand business practices
Key Competencies
- Proactive & Self-motivated: Able to take ownership of the administration function and operate with minimal supervision
- Detail-oriented: High level of accuracy and attention to detail in all tasks
- Discretion & Integrity: Ability to handle confidential information with the highest level of discretion
- Adaptability: Thrives in a fast-paced, dynamic environment with changing priorities
- Cross-cultural Communication: Comfortable working in a multicultural team with stakeholders across different regions
- Problem-solving: Resourceful and solution-focused when faced with administrative challenges
