Administrative Officer.

Overview

Administrative Officer. Jobs in Thitani location, Kitui County, Kenya at Food Safety and Inspection Service

Title: Administrative Officer.

Company: Food Safety and Inspection Service

Location: Thitani location, Kitui County, Kenya

Duties

• Develop and execute methods and procedures for improving organizational structure and allocating, monitoring, analyzing, evaluating, and reporting human resource and budgetary utilization.
• Provide advice to managers and resource management staff on HR and budget matters.
• Execute the annual budget for assigned programs—prepare justification statements, research and document financial data, and compile expenditure information.
• Perform detailed analysis of expenditure and obligation information to ensure adequacy of funds and prevent over-obligation.
• Develop and compile statistical financial reports pertaining to obligations and expenditures.
• Oversee collection of data for regular and special budget reports (e.g., monthly status of funds, projected and committed spending).
• Work with program staff to develop implementation plans for adequate staffing, budgetary, and operational projections.
• Coordinate and oversee assessment of internal operating procedures for resource control.
• Review and analyze financial operations—budgetary and contracting requirements, travel and per diem costs, and recommend changes in reporting forms, policies, and procedures.
• Develop standard operating procedures for resource management activities (position management, staffing, workload metrics, assignment coverage, temporary travel management).
• Serve as approving official for procurements via USDA purchase card program—oversee procurement of supplies, equipment, services, and equipment maintenance/repairs.
• Audit requisitions to ensure required justifications are present and adequate.
• Develop and initiate new or revised day-to-day operating procedures for resource management.

Requirements

Conditions of employment

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• May be required to successfully complete a probationary or trial period, unless previously served. Refer to the Next Steps section for more information.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS “E-VERIFY” system.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit https://www.e-verify.gov/.
• False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service.
• If you are selected, you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.

Time in Grade: Current federal employees applying for a promotion opportunity must meet the time in grade requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled.

Specialized Experience: Applicants must have one year of specialized experience (equivalent to the GS-12 level) that demonstrates the statements below:

• Prepared budget justification materials and applied USDA financial systems to research and monitor financial data.
• Worked with other management officials to develop budget estimates and goals.
• Reviewed available funding and adjusted budget estimates to prevent over-obligation and maintain fiscal integrity.
• Compiled and analyzed historical statistical and narrative data relating to budgetary planning to determine the impact of higher level decisions and possible organizational impact.
• Applying federal fiscal law, OMB guidance or agency budget procedures to assigned budget tasks, including reviewing financial operating plans or budget documents for conformance with appropriation law and agency policy requirements.
• Tracked and monitored obligations, expenditures, or allotment balances for assigned agency program accounts, preparing routine variance reports and identifying discrepancies for potential compliance issues and preparing budget execution documents, budget allotments, and budget allocations.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

There is no education substitute or requirement for this position at the GS-13 grade level.

Additional information

Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the

For more information on applying under special hiring authorities such as the Veterans Recruitment Appointment (VRA), 30 percent disabled veterans, certain military spouses, Schedule A Disabled, etc., explore the different Hiring Paths on the

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.