Overview
Administrative Officer/ Administratiewe Beampte Jobs in Stellenbosch, Western Cape, South Africa at Stellenbosch University
Title: Administrative Officer/ Administratiewe Beampte
Company: Stellenbosch University
Location: Stellenbosch, Western Cape, South Africa
Department Description/Departement Beskrywing
Faculty of Military Science
Student Administration Division
Administrative Officer (Post Level 11)
(Saldanha Campus)
Ref. MIL/338/0826
The Faculty of Military Science at Stellenbosch University (SU) operates in a distinctive academic environment at the interface of higher education and military education – military sciences.
Co-located within the Military Academy at Saldanha Campus, the Faculty offers undergraduate and postgraduate programmes, conducts research and advances social impact within a joint
governance framework between Stellenbosch University and the Department of Defence (DoD), as provided for in the applicable Memorandum of Agreement.
The Faculty plays a strategic role in military leadership development and academic pursuits within the Defence and Security sector and knowledge production in support of national priorities,
while upholding the academic standards, governance principles and institutional values of the University within a security-regulated environment.
Student Administration forms part of Faculty¿s Business Services in the Dean¿s Office. This position will provide administrative support to the Chief Administrator across both the
Undergraduate and Postgraduate Offices. The incumbent will assist with the administration and coordination of student-related processes, including admissions, registrations, student
requests, record management, and general administrative support.
The position will also provide administrative support for Faculty governance and academic decision-making structures, including the Faculty Board, Executive Committee (EXCOM), and all
Review Board and Appeal Board meetings where students’ academic performance and progression are considered. In addition, the incumbent will assist with the administration of
undergraduate and postgraduate student selection boards, maintain accurate records and documentation, prepare meeting documentation, compile and update registers, and ensure
effective document control, archiving, and filing in accordance with University procedures.
Fakulteit Krygskunde
Afdeling Studente Administrasie
Administratiewe Beampte (Posvlak 11)
(Saldanha-kampus)
Verw. MIL/338/0826
Die Fakulteit Krygskunde by die Universiteit Stellenbosch (US) funksioneer in ‘n unieke akademiese omgewing op die raakvlak van hoër onderwys en militêre onderwys – krygskunde.
Geleë binne die Militêre Akademie op die Saldanha-kampus, bied die Fakulteit voorgraadse en nagraadse programme aan, doen navorsing en bevorder sosiale impak binne ‘n gesamentlike
bestuursraamwerk tussen Stellenbosch Universiteit en die Departement van Verdediging (DvD), soos voorsien in die toepaslike Memorandum van Ooreenkoms.
Die Fakulteit speel ‘n strategiese rol in die ontwikkeling van militêre leierskap en akademiese strewe binne die sektor van Verdediging en Sekuriteit, en dra by tot kennisproduksie ter
ondersteuning van nasionale prioriteite, terwyl dit die akademiese standaarde, bestuursbeginsels en institusionele waardes van die Universiteit handhaaf binne ‘n
sekuriteitsgereguleerde omgewing.
Studente-administrasie vorm deel van die Fakulteit se Besigheidsdienste in die Dekaan se kantoor. Hierdie posisie sal administratiewe ondersteuning bied aan die Hoofadministrateur
oor beide die voorgraadse en nagraadse kantore. Die posbekleër sal help met die administrasie en koördinering van studentverwante prosesse, insluitend toelatings, registrasies,
studenteversoeke, rekordbestuur en algemene administratiewe ondersteuning.
Die posisie sal ook administratiewe ondersteuning bied vir die Fakulteit se bestuurs- en akademiese besluitnemingsstrukture, insluitend die Fakulteitsraad, Uitvoerende Komitee, en alle
Hersienings- en Appèlraadvergaderings waar studente se akademiese prestasie en vordering oorweeg word. Daarbenewens sal die posbekleër help met die administrasie van
voorgraadse en nagraadse studenteseleksierade, akkurate rekords en dokumentasie handhaaf, vergaderingsdokumentasie voorberei, registers opstel en bywerk, en doeltreffende
dokumentbeheer, argivering en lêerbestuur verseker in ooreenstemming met die Universiteit se prosedures.
Duties/Pligte
- Assuming responsibility for the administration of Student Administration office processes and record keeping.
- Assuming responsibility for the administration and secretarial functions of academic programmes in the Faculty.
- Providing administrative support for student management in the Faculty.
- Facilitating the collection and maintaining of information relating to student records, databases and study contracts for bursaries.
- Assisting with logistical arrangements for student contact weeks, academic meetings, selection, review, and appeal boards.
- Providing administrative support for academic projects.
- Neem verantwoordelikheid vir die administrasie van die Studentadministrasiekantoor se prosesse en rekordhouding.
- Neem verantwoordelikheid vir die administrasie en sekretariële funksies van akademiese programme in die Fakulteit.
- Verskaf administratiewe ondersteuning vir studentebestuur in die Fakulteit.
- Fasiliteer die insameling en instandhouding van inligting rakende studenterekords, databasisse en studiekontrakte vir beurse.
- Hulpverlening met logistieke reëlings vir studentekontakweke, akademiese vergaderings, keurings-, hersienings- en appèlrade.
- Verskaf administratiewe ondersteuning vir akademiese projekte.
Job Requirements/Pos Vereistes
- Administrative experience of at least five years within the Department of Defence.
- Secondary school (National Senior Certificate or similar) qualification.
- Good computer skills in the MS Office suite, including Word, Excel and PowerPoint.
- Good language skills in English.
- Minstens vyf jaar se administratiewe ervaring binne die Departement van Verdediging.
- Sekondêre skoolkwalifikasie (Nasionale Senior Sertifikaat of soortgelyk).
- Goeie rekenaarvaardighede in die MS Office-pakket, insluitend Word, Excel en PowerPoint.
- Goeie taalvaardighede in Engels.
Recommendation/Aanbeveling
- A relevant tertiary qualification.
- Good language skills in other relevant official South African languages.
- Strong interpersonal skills and the ability to function in a team.
- ‘n Toepaslike tersiêre kwalifikasie.
- Goeie taalvaardighede in ander toepaslike amptelike Suid-Afrikaanse tale.
- Sterk interpersoonlikevaardighede en die vermoë om in ‘n span te funksioneer.
How To Apply/Hoe Om Aansoek Te Doen
#PSS
The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan. Only South African citizens from the designated groups will be considered for appointment.
Stellenbosch University reserves the right not to make an appointment.
Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references), must reach the University before or on the closing date in the advertisement.
Apply online at https://www.su.ac.za/en/careers-su by clicking “Apply now” at the top to the right of the page for the specific vacancy.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
If you have received no feedback from the University after four to six weeks of the closing date, kindly accept that your application was unsuccessful.
Die Universiteit Stellenbosch is tot gelyke indiensneming (GI) verbind, en aanstellings word ooreenkomstig die institusionele GI-plan gemaak. Slegs Suid-Afrikaanse burgers uit die aangewese groepe sal vir aanstelling oorweeg word.
Die Universiteit Stellenbosch behou die reg voor om nie ‘n aanstelling te maak nie.
U aansoek moet vergesel wees van ‘n volledige curriculum vitae (met die name en e-posadresse van minstens drie referente) en moet die Universiteit voor of op die sluitingsdatum in die advertensie bereik.
Doen aanlyn by https://www.su.ac.za/af/loopbane-us aansoek deur op “Apply now” regs boaan die bladsy vir die spesifieke vakature te klik.
Die Universiteit behou die reg voor om kwalifikasies na te gaan en agtergrondinligting oor alle kandidate in te win.
Indien u nie binne vier tot ses weke na die sluitingsdatum van die Universiteit verneem nie, aanvaar asseblief dat u aansoek onsuksesvol was.
Enquiries/Navrae
Enquiries about this post: Mrs MC Basson on 022 702 3085, or at [email protected]
Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre, on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at [email protected]
Navrae oor hierdie pos: Mev. MC Basson by 022 702 3085, of by [email protected]
Navrae oor vergoeding/voordele en tegniese ondersteuning met die elektroniese aansoekproses: Menslike Hulpbronne Kliëntedienssentrum, by 021 808 2753 (Stellenbosch), of 021 938 9636 (Tygerberg), of by [email protected]
CurrencyZAR Commencement Date01-Nov-2026 Closing Date04-Sep-2026 Amount of Travel Work At Home
